Executive Assistant To Chief Executive Officer

Job Title: Executive Assistant to the CEOCompany: Dulhan / Hoko Hoko Ventures / Vishwa Carbon (You would hired under Hoko Hoko Ventures)Location: Pune, IndiaReports to: Tanish Shewani - Founder & Chief Executive OfficerWhy this role existsTanish leads multiple product lines, companies, partnerships, and investor discussions every week.
We're hiring a hyper-organized.
Executive Assistant who can transform that whirlwind into a disciplined operating system, freeing the CEO to stay in "vision & deals" mode while you keep the trains running on time.Companies he runs: Climate Tech, Software Development, Ethnic Wear + multiple apps.What you'll ownFounder OperationsStrategically gate-keep and curate the CEO's calendar, inbox, and travel; protect deep-work blocks.Draft, polish, and proof decks, memos, board updates, and investor comms.Triage inbound requests; decide what moves forward, what delegates, and what dies.Project & OKR ManagementConvert brainstorming sessions into structured plans in Notion/Asana; track actions, owners, and deadlines.Run weekly stand-ups, chase blockers, and deliver status dashboards by Monday 09:00 IST.Business & Market IntelligenceProduce rapid research briefs on competitors, regulations, or prospective partners (20 min, 2 hr, 2 day formats).Build quick 'back-of-the-envelope' financial models or SWOTs to support go/no-go calls.Stakeholder HubPrepare briefing notes for high-stakes meetings; capture minutes with clear A-I-R (Action, Owner, Deadline).Maintain warm touch-points with investors, CXOs, government officials, and key partners.Process EngineeringDesign and document SOPs for recurring workflows—then automate low-value steps using AI (Zapier, GPT).What success looks like (first year)KPI:Target CEO calendar aligned to top 3 company priorities≥ 90 % of working hoursActionable minutes logged within 24 h≥ 95 % of meetingsInbox to decision latency≤ 24 hDocumented process improvements≥ 1 per quarterInternal stakeholder NPS8 / 10 or higherMust-have profile5-8 years supporting a founder, C-suite exec, or as Chief-of-Staff in a high-growth tech, consulting, or PE/VC environment.Business & financial literacy (BBA/MBA or equivalent hands-on experience)—you can read a term sheet or build a simple P&L.Master of Notion, Asana, Google Workspace, Excel/Sheets, and AI productivity tools (Zapier, Make, GPT prompts).Exceptional verbal & written English, concise, persuasive, typo-free.Pune-based (or willing to relocate) with the flexibility to travel on short notice.High-EQ gatekeeper who can push back diplomatically and handle confidential data with zero leaks.Organization skills is very important, should have the ability to manage a lot of items over 3 different ventures.Bonus pointsExposure to sustainability or climate-tech projects.Experience with investor relations or light financial modelling.Formal process-improvement creds (LEAN, Six Sigma) or a history of building killer Notion templates.Our culture: what you can expectMission over ego.
We care about large scale impact first, titles second.Bias to ship.
70 % right & on time beats 100 % perfect & late.Tools rules.
If a bot can do it, we automate it.Radical candor.
Clear feedback, zero politics.BenefitsCompetitive salary tied to company OKRs.Annual learning stipend for courses, books, or conferences.Comprehensive health insurance (self + dependents).Carbon-negative workplace perks—offsets for your personal footprint, green commutes, and low-carbon team retreats.Working across 3 future facing domains with the opportunity to transition to leadership roles.Hiring processAsynchronous exercise – 2-page research memo on a new climate-tech regulation (48 h turnaround).Live simulation – Re-prioritize a chaotic Monday calendar; walk us through your logic.Founder interview – Problem-solving session with Tanish (30 min).Reference & background check – Confidentiality & reliability are non-negotiable.

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