Operations Associate

3 weeks ago

Hyderabad, Telangana, India AllianceIT Inc Full time
Company: Alliance IT Inc.

Website: www.allianceit.com Position: Operations Associate (Offshore – India) Work Location: Remote (India) Work Hours: Align with US PST Time Zone About Alliance ITAlliance IT Inc.

is a California-based IT consulting and professional services firm specializing in technology staffing, software development, and enterprise solutions.

We partner with Fortune 500 clients to deliver IT talent and innovative solutions across industries, with operations in the U.

S., LATAM, and India.

Role Overview We are looking for a detail-oriented Operations Associate based in India to work remotely and support the CEO in daily business operations.

This role requires excellent organizational skills, ability to prioritize, strong communication, and a proactive approach to managing both routine and ad-hoc tasks across finance, HR, recruiting, and client engagement.

Key Responsibilities Finance & Accounting Send invoices to customers and follow up on accounts receivable.

Manage accounts payable follow-ups and vendor payments.

Run Quick Books Online payroll.

Reconcile bank statements and verify bank charges.

Identify and cancel unwanted subscriptions.

HR & Compliance Collect employee timesheets, I-9s, W-9s, and other compliance documents.

Work with insurance agents to maintain company insurance (WC, GL, E&O).

Ensure all required insurance and compliance documentation is up to date.

Recruitment Operations Conduct daily stand-up calls with LATAM and India recruiting teams.

Prioritize job openings and allocate resources.

Create MSAs (Master Service Agreements) and POs for new hires and supplier partnerships.

Business Development & Marketing Reach out to new clients and respond to new client inquiries.

Support preparation of proposals, MSAs, and POs for clients.

Co-create business brochures and social media content.

Assist with advertising campaigns on social media platforms.

Coordination & Stakeholder Management Liaise with CPA for bookkeeping, tax filings, and compliance.

Collaborate with internal and external stakeholders (vendors, suppliers, recruiters, clients).

Support CEO with administrative and operational tasks as required.

Qualifications Bachelor's degree in Business Administration, Accounting, Finance, HR, or related field.3–5 years of experience in operations, finance, HR coordination, or executive support.

Proficiency with Quick Books Online and MS Office (Excel, Word, Power Point).

Experience handling invoices, payroll, and bank reconciliations.

Strong organizational and multitasking skills.

Excellent written and verbal communication skills in English.

Comfortable working in PST time zone.

Preferred Skills Experience in IT staffing/consulting environment.

Knowledge of U.

S.

compliance documents (I-9, W-9, insurance certificates).

Familiarity with social media marketing tools.

Prior exposure to working with cross-border teams (India, LATAM, U.

S.).
What We Offer Remote work flexibility from India.

Opportunity to collaborate with U.

S.

leadership and global teams.

Exposure to end-to-end operations in a fast-growing IT consulting company.

Competitive compensation aligned with experience.

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