Executive Assistant

3 days ago

Mumbai, India Union Living Full time
**Job Title:** Executive Assistant (Founder's Office)
**Location:** Mumbai/Pune
**Type:** Full-Time
**CTC:** INR 3 Lacs to INR 6 Lacs
---
### **About Union Living**
Union Living is a leading co-living company redefining urban living spaces in Mumbai and Pune. Our mission is to provide modern, tech-enabled, and community-driven living solutions tailored for today’s young professionals and students. At Union Living, we believe in blending convenience, comfort, and cutting-edge technology to create spaces that foster connection, growth, and lifestyle enhancement.
Joining Union Living means becoming part of an organization at the forefront of innovation in the real estate and hospitality sectors. As we scale rapidly, we are looking for dynamic individuals to join us on this transformative journey.
---
### **Job Overview**
As the Executive Assistant to the Founder, you will be at the epicenter of Union Living’s operations, acting as a key enabler of the Founder’s vision. This role demands exceptional organizational, communication, and interpersonal skills, combined with a robust understanding of technology, marketing, and sales. You will be instrumental in ensuring the smooth functioning of the Founder’s Office and contributing to the growth and success of the organization.
---
### **Key Responsibilities**
#### **1. Executive Support**
- Manage and organize the Founder’s calendar, schedule meetings, and coordinate travel arrangements.
- Act as the first point of contact for the Founder, managing correspondence and filtering communication.
- Prepare and deliver detailed reports, dashboards, and high-impact presentations for internal and external stakeholders.
- Ensure strict confidentiality and act as a trusted confidant.
#### **2. Operational Excellence**
- Oversee daily operations of the Founder’s Office, ensuring alignment with organizational goals.
- Track, manage, and follow up on projects, deliverables, and tasks to ensure timely execution.
- Conduct research and provide actionable insights to support strategic planning and decision-making.
- Maintain task prioritization systems and assist in resolving operational bottlenecks.
#### **3. Marketing and Sales Support**
- Collaborate on marketing and sales initiatives to drive business growth.
- Develop impactful sales pitches, proposals, and communication materials tailored for clients and partners.
- Work closely with the sales and marketing teams to align strategies with organizational objectives.
- Monitor and analyze sales performance metrics and prepare periodic reports.
#### **4. Technology and AI Expertise**
- Utilize advanced tools and platforms to streamline workflows and improve efficiency.
- Research and recommend technology solutions, including AI tools, for business improvement.
- Stay updated on tech trends, ensuring the Founder’s Office leverages cutting-edge solutions.
#### **5. Generalist and Hustler Mindset**
- Tackle diverse tasks ranging from administrative duties to high-level strategic projects.
- Be resourceful and proactive in identifying opportunities and solving challenges.
- Handle multiple responsibilities with agility and ensure high-quality outcomes.
#### **6. Collaboration and Communication**
- Serve as a bridge between the Founder and internal/external stakeholders.
- Build strong relationships across departments to facilitate seamless collaboration.
- Represent the Founder’s vision and interests in meetings and discussions when required.
#### **7. Reporting and Presentations**
- Prepare comprehensive reports, summaries, and business insights for the Founder.
- Create visually appealing and impactful presentations for board meetings, investor pitches, and client interactions.
- Ensure accuracy, professionalism, and clarity in all documentation.
---
### **Skills and Qualifications**
- **Executive Support Expertise:** Exceptional organizational and time-management skills with a focus on detail and discretion.
- **Marketing and Sales Skills:** Strong understanding of marketing strategies, sales processes, and client relationship management.
- **Tech and AI Knowledge:** Proficiency in leveraging technology and AI tools to improve productivity and operational efficiency.
- **Generalist Abilities:** Versatile in handling varied roles and responsibilities with a solutions-driven approach.
- **Hustling Mentality:** Proactive, self-motivated, and resourceful, with a relentless drive to achieve results.
- **Reporting and Presentation Skills:** Advanced proficiency in preparing high-quality reports and presentations using tools like Excel, PowerPoint, and BI tools.
- **Communication and Collaboration:** Exceptional written and verbal communication skills, with the ability to build rapport and influence stakeholders.
- **Adaptability:** Thrives in a dynamic, fast-paced environment with changing priorities.
---
### **Preferred Experience**
- Previous experience as an Executive Assistant to a senior executive or Founder.
- Exposure to sales, marketing, or business development roles is highly desirable.
- Experience in start-ups, high-growth organizations, or the co-living/hospitality industry is a plus.
---
### **What We Offer**
- An opportunity to work closely with the Founder of a leading co-living company.
- A dynamic, fast-paced environment with immense learning and growth opportunities.
- Exposure to strategic decision-making and operational excellence.
- Competitive compensation (CTC: INR 3 Lacs to INR 6 Lacs) and benefits, along with a chance to make a tangible impact on the organization’s success.
---
**Union Living is an Equal Opportunity Employer.**
We are committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered.

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