Executive Assistant

4 weeks ago

Bengaluru, Karnataka, India MNC Full time
Greetings From Ushta Te
Hiring for the role of Executive Assistant & Project Coordinator for mnc client.
Location - Bangalore - Hybrid
JOB DESCRIPTION
Executive & Team Support
Calendar Management: Expertly manage complex calendars, scheduling meetings across multiple time zones while proactively resolving conflicts.
Meeting & Event Coordination: Organize all logistics for team meetings, offsites, and engagement activities, from planning to execution. Track all actionable items to ensure completion.
Global Collaboration: Extend support to teams in the US and Israel for high-priority needs, including offsite planning, special projects, and multi-geo team opmechs
Travel Coordination: Handle all aspects of international and domestic travel arrangements, including visa processing and logistics, by partnering with the travel desk.
Team Engagement: Plan and execute team-building and recognition activities to foster a positive and collaborative culture.
Administrative Operations
Expense Management: Process expense reports and manage reimbursement procedures efficiently using Concur.
Budget Support: Assist in preparing and monitoring the team's budget, ensuring accurate tracking and reporting of all expenses.
Vendor Management: Process invoices, manage vendor relationships, and coordinate with the finance department to ensure timely payments.
Project Coordination
Cross-Functional Collaboration: Serve as a key point of contact, interacting with various departments, employees, and vendors to support team projects.
Process Improvement: Contribute to communications projects by making recommendations for improvement and helping to implement best practices.
Task Management: Proactively follow up with stakeholders on actionable items and track them to successful closure.
If interested kindly share your resume on / Contact/Whatsapp - 720856625

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