Personal Assistant To Director

20 hours ago

Bhubaneswar, India Patra Homes Full time

Key Responsibilities

  • Calendar and Meeting Management: Schedule appointments, meetings, and manage the MD's calendar efficiently.
  • Correspondence Management: Handle emails, phone calls, and other correspondence on behalf of the MD.
  • Travel Coordination: Arrange business travel, including flights, hotels, and visas, and prepare itineraries.
  • Document Preparation: Prepare and organize reports, presentations, and other documents for meetings.
  • Meeting Support: Coordinate meetings, prepare agendas, and take minutes, following up on action items.
  • Stakeholder Liaison: Serve as a primary point of contact for internal staff, clients, and external stakeholders.
  • Confidentiality: Maintain discretion and confidentiality in handling sensitive company information.
  • Project Assistance: Provide support for special projects, initiatives, and track deadlines.
  • Office Support: Oversee office supplies and equipment to ensure a well-functioning office environment.

Required Skills and Qualifications

  • Organizational Skills: Superior ability to organize, multitask, and manage time effectively.
  • Communication Skills: Excellent written and verbal communication skills.
  • Technological Proficiency: Proficiency in office software, such as Microsoft Outlook, for diary and email management.
  • Discretion and Trustworthiness: Ability to handle confidential information with utmost professionalism.
  • Adaptability and Flexibility: Capability to adjust to changing priorities and a fast-paced work environment.
  • Problem-Solving Skills: Ability to anticipate needs, identify issues, and find creative solutions.
  • Initiative and Proactivity: A proactive approach to work, with the ability to work independently.

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