Front Office Executive/ Admin

3 weeks ago

Bengaluru, India Jain Group Of Institutions Full time

Were Hiring: Office Admin and Front Office Executive

Location: No 840/12/2 Sugatta Village Hunasamaranahalli Post Jala Hobli, Bengaluru, Karnataka

Job Type: Full-time and On-site

About the Role:
JAIN Group / JAIN (Deemed-to-be University) is looking for a proactive and detail-oriented Office Admin and Front Office Executive to support the smooth functioning of one of its constituent campuses. If youre a graduate with excellent communication skills and a knack for organization, this role is for you

Key Responsibilities:

  • Manage day-to-day administrative and front office operations
  • Greet and welcome visitors/clients in a professional and friendly manner.
  • Answer, screen, and forward incoming phone calls promptly.
  • Handle incoming and outgoing correspondence (emails, couriers, posts).
  • Manage the reception area to ensure a clean and professional environment.
  • Draft and format official communications (letters, circulars, reports, presentations)
  • Schedule and manage appointments, meetings, and conference room bookings.
  • Maintain student, staff, and institutional records
  • Assist with administrative tasks such as filing, data entry, and maintaining office records
  • Support academic processes such as admissions & examinations
  • Coordinate with various departments to facilitate smooth communication.
  • Maintain visitor records and issue visitor passes when required.
  • Serve as the first point of contact for visitors, parents, and stakeholders
  • Ensure organized documentation and filing systems (physical & digital)
  • Handle inquiries and provide accurate information to visitors and staff.
  • Support HR/Administration with travel arrangements, event coordination, and logistics.

What Were Looking For

  • Bachelors degree (preferred) or Diploma in Office Administration/Hotel Management/any relevant field.
  • 3+ Years of experience in relevant field
  • Proven experience as a Front Office Executive, Receptionist, or in a similar role.
  • Strong communication & interpersonal skills
  • Proficiency in MS Office and Excel tools
  • Strong organizational and multitasking abilities.
  • Organized, detail-oriented, and adaptable to dynamic campus needs
  • Industry preferred form Educational / Hospitality
  • Professional appearance and positive attitude.
  • Ability to handle confidential information with discretion.

How to Apply:

Interested candidates can share their updated resume along with a brief cover note to

Thanks and regards,

Priyasri K

JAIN Group

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