General Administration role

7 days ago

Chennai, India Kaivale Technologies Full time

General Administration role - Travel desk operations,

2+ Years of relevant experience,

Travel Desk Management.

Work from the Office, Candidates from the Chennai location is preferred.

Immediate to 30-day joiners.

Position: Contract – General Affairs (Travel Desk)

Roles & Responsibilities: (Travel Desk)

 Adaptable profession with 5 to 8 years of experience and a proven knowledge of travel

desk operations.

 Hands-on experience in processing of Travel insurance, Visa and Forex requirements.

 Manage end-to-end travel plans for pan India offices efficiently and cost-effectively for

Airline, Train, Local transport, Bus and Hotel bookings for Domestic and International

travel.

 Manage travel requests and ensure timely responses and confirmations to be shared

with stakeholders.

 Provide detailed travel itineraries and relevant travel information with stakeholders.

 Negotiate on best fares/tariff through vendors

 Manage emergency changes/cancellations in a professional and calm manner.

 Follow up and coordinate with internal teams and travel agencies for information and

necessary action.

 Handle travel-related queries and resolve issues efficiently.

 Travel Desk Coordinator is responsible for managing all travel-related activities for

employees, ensuring efficient travel arrangements, adherence to company travel

policies, and cost-effective travel solutions.

 Assist with visa applications and other travel-related documentation

 Liaising with external agencies, consulates for getting information on change in Visa

rules and travel guidelines.

 Negotiate tariffs / fares Coordinate and communicate the plans and booking details to all

employees.

 Monitor travel budget and expense reports.

 Supporting Corporate team in Internal Audit, Compliances.

 Stay updated with travel industry trends and regulations.

 Maintaining MIS of all travel desk activities.

 Adherence to travel policy, approval process and Budgets.

Personal Skills:

 Good and effective communication skills

 Good Time Management and organizational skills

 Team player and competent.

 Smart working and dedicated, having passion for constant improvement and

innovation.

 Patient when it comes to facing challenges, taking initiatives.

 Clarity of thoughts, good articulation, preciseness.

 Problem solving skills and ability to adapt to changing travel plans.

Experience: 5 to 8 years in Travel Desk Management.

Education: Bachelor's degree or equivalent in Hospitality, Travel Management with IATA

certification.

Computer proficiency: MS office, ERP/Travel Management software- would be an added

advantage.

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