Executive Assistant To Managing Director

2 days ago

Bengaluru, India Infopace Managment Full time

Position Overview:

We are seeking a highly efficient, reliable, and discreet Executive Assistant to provide comprehensive administrative and strategic support to the Chairman & Managing Director (CMD). This role demands a high level of professionalism, excellent organizational skills, and the ability to handle complex schedules, confidential information, and high-level stakeholder coordination. We are looking for candidates who are residing in Bangalore and is proficient in speaking/reading/writing Kannada along with English

Key Responsibilities:

1. Executive Support:

  • Manage and maintain the CMDs schedule, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organize and coordinate meetings, conferences, and offsite engagements.
  • Handle all incoming and outgoing communications on behalf of the CMD.

2. Strategic Coordination:

  • Act as the CMDs liaison with internal departments, board members, senior executives, clients, and partners.
  • Assist in preparing reports, board presentations, and briefing materials for internal and external meetings.
  • Follow up on action items from meetings and ensure timely execution by relevant stakeholders.

3. Travel & Event Management:

  • Plan and oversee all aspects of business travel, including itineraries, visas, logistics, and accommodations.
  • Coordinate high-level meetings, company events, and CMD's participation in conferences or external forums.

4. Confidentiality & Discretion:

  • Manage sensitive information with the highest level of confidentiality and professionalism.
  • Handle personal tasks and special assignments as required by the CMD.

5. Administrative Excellence:

  • Maintain filing systems, databases, and records efficiently.
  • Track and manage expenses, budgets, and reimbursements for CMD-related activities.
  • Ensure smooth office operations and coordination with administrative teams.

Qualifications & Experience:

  • Bachelor's degree in Business Administration or related field (Master's degree preferred).
  • 5–10 years of proven experience as an Executive Assistant to senior leadership or CMD/CEO.
  • Exceptional written and verbal communication skills.
  • High proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with tools like Google Workspace, Zoom, and scheduling platforms.
  • Strong organizational skills with the ability to multitask and prioritize.
  • Ability to remain calm under pressure, solve problems proactively, and work independently.
  • Trustworthy, flexible, and highly dependable.

What We Offer:

  • Opportunity to work directly with the CMD on key business initiatives.
  • Exposure to high-level decision-making and corporate governance.
  • Competitive compensation and benefits.
  • A professional, growth-oriented, and supportive work environment.

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