Tender Executive

Company Description APARC (Atharva Planning and Research Centre) is a distinguished organization that specializes in planning and research across various development sectors in both rural and urban areas. The organization is staffed with a multidisciplinary team of professionals, including urban and regional planners, management graduates, environmental planners, engineers, and socio-economic experts. APARC has been instrumental in roles such as perspective planning, consultancy, third-party inspections, policy advising, and providing coordination and back-office support to different government departments. The innovative IT team further strengthens APARC’s capability and competitive edge. Position: Tender Executive Location: Ahmedabad Department: Projects Job Type: Full - time Experience Required: Minimum 1 Year Qualification: Graduate/Post-Graduate in Planning / Engineering / Architecture / Technical disciplines or related fields (open to equivalent qualifications with relevant experience).Key Responsibilities·        Tender Identification & Management o   Regularly search and identify relevant tenders through government portals, private sources, and online platforms. o   Maintain a database of upcoming and ongoing tenders. ·        Proposal Preparation o   Draft, compile, and submit technical and financial proposals in line with client and tender requirements. o   Prepare data sheets, forms, and annexures as per RFP formats. o   Assist in preparing company credentials, supporting documents, and presentations for tender submission. ·        Planning & Scheduling o   Create tender submission schedules and ensure timely preparation of documents. o   Coordinate with internal teams and external consultants to collect necessary information. ·        Financial Understanding o   Perform basic financial calculations such as costing, pricing, and budget estimation for tenders. o   Support in preparing bid cost sheets and comparative statements. ·        Client Coordination o   Communicate with clients, consultants, and departments to clarify tender requirements. o   Ensure smooth follow-ups and submission tracking. ·        Documentation & Reporting o   Maintain tender-related records, agreements, and supporting documents systematically. o   Provide periodic reports on tender status and submissions to management. Required Skills·        Strong knowledge of tendering processes, proposal writing, and documentation. ·        Excellent communication skills – verbal and written in Hindi and English (mandatory) ; knowledge of Gujarati or any additional language will be preferred. ·        Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with e-tendering portals. ·        Ability to prepare data sheets, schedules, and financial summaries with accuracy. ·        Good organizational skills and ability to work within strict timelines. Eligibility·        Minimum 1 year of relevant experience in tendering, proposal writing, or project documentation. ·        Qualification in Planning, Engineering, Architecture, or a related technical discipline (open to candidates from equivalent backgrounds with relevant skills). Preferred Attributes·        Detail-oriented and systematic approach to work. ·        Ability to work independently as well as in a team. ·        Strong analytical and problem-solving abilities. ·        Willingness to learn and adapt to new processes. Note: This role is crucial for supporting the organization’s business development and ensuring timely and professional tender submissions.