AR AP Specialist

2 weeks ago

india Outdesk Full time
Job Description

Job Summary 

We are seeking an experienced and skilled AP/AR Specialist to join our team. This role is integral in managing our financial transactions related to accounts payable and accounts receivable functions. The AP/AR Specialist will be responsible for conducting credit card reconciliation, bank reconciliation, and maintaining accurate financial records using the Xero accounting software. This position demands a high level of accuracy, excellent organizational skills, and the ability to handle multiple tasks efficiently in a fast-paced environment. 

Responsibilities 

  • Accounts Payable Management 

  • Process accounts payable transactions accurately and timely, including invoice verification, coding, and data entry into the Xero accounting system. 

  • Perform credit card reconciliation to ensure all transactions are accurately recorded and reconciled with corresponding invoices or receipts. 

  • Review and reconcile vendor statements, resolving any discrepancies or outstanding issues with payments. 

  • Prepare and process payment runs, including electronic transfers, checks, and ACH payments, according to company policies and payment terms. 

  • Communicate with vendors regarding payment inquiries, invoice disputes, and payment delays to maintain positive relationships. 

  • Accounts Receivable Management 

  • Generate customer invoices accurately and in a timely manner, ensuring they include all necessary documentation and billing details. 

  • Record and reconcile customer payments received via various channels, such as checks, credit cards, and electronic transfers, ensuring accurate entry in the Xero accounting system. 

  • Conduct regular bank reconciliations to match customer payments with corresponding invoices, updating accounts receivable records as needed. 

  • Follow up on overdue invoices through email, phone calls, or written correspondence to facilitate timely collections and reduce outstanding balances. 

  • Monitor accounts receivable aging reports and escalate unresolved payment issues to management as necessary. 

  • Financial Reporting and Compliance 

  • Assist with month-end closing activities, including accruals, prepayments, and expense allocations, to ensure accurate financial reporting. 

  • Review and resolve discrepancies in customer accounts, such as chargebacks, refunds, and adjustments, maintaining accurate receivables balances. 

  • Prepare aging analysis reports, cash flow projections, and other financial analyses to support accounts receivable performance. 

Requirements 

  • Bachelor's degree in accounting, finance, or related field preferred. 

  • Proven experience in accounts payable and accounts receivable roles, including credit card reconciliation, bank reconciliation, and invoice processing. 

  • Proficiency in using accounting software, with a strong preference for Xero, to manage financial transactions and reconciliations. 

  • Strong attention to detail and accuracy in data entry, record-keeping, and financial analysis. 

  • Excellent organizational and time management skills, with the ability to prioritise tasks and meet deadlines. 

  • Effective communication skills, both verbal and written, for interacting with vendors, customers, and internal stakeholders. 

  • Ability to work independently with minimal supervision and collaborate effectively within a team environment. 

  • Knowledge of accounting principles, GAAP, and relevant regulatory requirements governing accounts payable and accounts receivable functions. 

  • Problem-solving skills and the ability to identify and resolve issues efficiently. 

Desirable 

  • Experience in handling complex financial records and conducting detailed financial analysis. 

Software 

  • Xero accounting software expertise is required. 

Education 

  • A tertiary qualification in accounting, finance, or a related field is highly preferred. 

 

Time Zone: Australian Business Hours 

Applicant Location: Must be Filipinos living in the Philippines 

 

About Outdesk  

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.  

  

Employee Benefits  

  • Paid Leave  

  • 13th Month Pay  
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