Welfare & Payroll Officer

4 weeks ago

Bengaluru, India Arvind Limited Full time

Job Purpose:

To oversee the end-to-end welfare, recruitment, and payroll processes for factory workers, ensuring their well-being, fair compensation, and legal compliance. The Welfare Officer plays a critical role in creating a productive, safe, and legally compliant workplace that meets both organizational goals and workers rights.

Key Responsibilities:

  1. Worker Welfare

  2. Ensure all statutory welfare facilities (canteen, first aid, crche, drinking water, sanitation, and restrooms) are properly maintained.

  3. Organize regular health heck-ups, safety training, hygiene awareness, and wellness programs for workers.
  4. Handle worker grievances, mediate disputes, and maintain a positive relationship between workers and management.
  5. Conduct welfare assessments and ensure continuous improvement of worker satisfaction and conditions.

  6. Coordinate worker engagement activities such as sports days, cultural events, and motivational workshops.

  7. Recruitment of Workers

  8. Assess workforce needs in coordination with production and HR teams.

  9. Source and recruit skilled/unskilled workers through employment exchanges, training institutes, and local community networks.
  10. Conduct interviews, skill assessments (e.g., stitching, finishing), and finalize worker on boarding.

  11. Organize induction programs covering factory rules, safety, and welfare facilities.

  12. Payroll Management

  13. Process and verify attendance, overtime, and leave records for accurate wage calculation.

  14. Prepare and disburse monthly payroll in compliance with Minimum Wages Act and other relevant laws.
  15. Manage statutory deductions and contributions (ESI, EPF) and ensure timely submissions to authorities.
  16. Distribute wage slips and educate workers on payroll components, deductions, and benefits.
  17. Maintain payroll records and support labour inspections or audits.

Statutory Compliance

  • Ensure adherence to the Factories Act, 1948, Minimum Wages Act, Payment of Wages Act, ESI Act, EPF Act, and other labour laws.
  • Maintain and update all statutory registers related to employment, wages, and welfare.
  • Coordinate with labour departments and external stakeholders during inspections or audits.

Qualifications & Experience:

  • Graduate/Postgraduate in Social Work, HR, Labour Welfare, or a related field. MSW/MBA in HR/IR
  • Relevant experience in a garment/textile manufacturing unit handling recruitment, payroll, or worker welfare.
  • Knowledge of local labor conditions, laws, and industrial relations.

Key Skills:

  • Strong interpersonal and counselling skills.
  • Familiarity with payroll software
  • Working knowledge of statutory labour compliances.
  • Proficient in Hindi and preferably local dialects

Desirable Attributes:

  • Empathetic, approachable, and fair.
  • Proactive in addressing worker needs and workplace improvements.
  • Community outreach or NGO collaboration experience is a plus.

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