Assistant Manager

3 days ago

bangalore, India Odessa Full time
Job Description

About Odessa

Odessa is a U.S. company with offices across the globe. Our leasing solutions power a client base comprised of leading global financial institutions that operate across market segments. We transform bold ideas into breakthrough outcomes for clients that drive the economy through equipment and fleet leasing: IT, healthcare, transportation and more.We believe that great outcomes and customer satisfaction are everything. It's what drives us to turn bold ideas into transformational solutions for lease and loan management. By combining digital technologies with what works across a diverse customer base, we use an agile approach to co-innovate with clients to help them solve their toughest problems.As the largest dedicated technology provider in the leasing industry, Odessa provides a feature-rich ERP solution with broad integrations across top CRM, G/L, tax, credit, and leading enablement applications. As a complete platform, Odessa delivers a total solution for commercial lending companies, driving the future of asset finance. With best-in-class functionality, an extensible architecture and a suite of value-added features and services, Odessa helps companies transform and simplify their business operations.Job Requirement

What you’ll do

Employee Engagement & Events Working closely with internal stakeholders to determine objectives, budget & scope of each event (OTQ, socials, All hands Odessa café etc.) coordination and execution of the event. Maintain yearly event calendar & budget in coordination with Head – Workplace, HR, Comm’s & Business units. The scope of boardroom meetings comprises aspects related to meeting room organizing and facilitating meetings of leadership & high-level meetings & workshops. This includes infrastructure, cleanliness, tables Chair, stationery, Audio Video & other boardroom amenities, should arrange refreshments which may include meals, Snacks, Beverage & Other refreshments for the attendees Soft Services Management The management and control of the soft service operation to the agreed specification and to the agreed performance, qualitative and financial targets To provide leadership, role modelling and direction to the delivery teams within the soft services areas of the Odessa business To be accountable for excellent service delivery within the soft services team activities and operational objectives ensuring continuous improvements are made Oversee day to day running of Site Soft Services in respect of Catering, Cleaning, Contract Procurement & Housekeeping Assume full responsibility for management of soft services against contracted scope of works Reporting on SLAs and delivering action plans to ensure that SLAs are met/exceeded Actively managing food vendors and aggregators on daily basis ensuring smooth café’ operations efficiently, and resolves any technical issues to make sure Efficient & Timely service, high-quality food, customer satisfaction, and effective cost control. Streamline the workflow, Developing & Executing SOPs & Guidelines & Checklists, arrange equipment’s & Supplies & Handling critical situations to ensure smooth operation. Continuously evaluate the F&B performance, monitoring consumption data, customer feedback, and trends in the industry Responsible for ensuring the availability and proper functioning of tea and coffee equipment such as coffee machines, Handmade Tea & coffee flasks, water dispensers, and related accessories Compliance, Environmental, Health & Safety and Risk Management Comply with all Company & Client policies, site rules and statutory regulations relating to Health & Safety, safe working practices, hygiene, cleanliness. This will include your awareness of any specific hazards in your work place and training of staff. To assist in auditing (including the completion of duty of care visits) the contracted soft services providing. Vendor Management The AM identifies a vendor identifies and source suitable vendors who can provide the required services, products, or equipment for the event. They conduct research, obtain recommendations, and evaluate potential vendors based on their experience, reliability, and ability to meet event requirements. The AM negotiates rates and contract terms with vendors to achieve the best value for the event budget. They aim to secure favorable pricing, discounts, or package deals while ensuring that the vendors can meet the required quality standards and service levels. Inventory Management Inventory management for tea and coffee supplies in the pantry. This involves tracking inventory levels, conducting regular stock checks, and coordinating with vendors for timely restocking. Effective inventory management helps prevent shortages, minimize wastage, and ensure that there is a sufficient supply of tea and coffee products to meet employee demand Billing & Invoicing AM is responsible for ensuring that bills or invoices are accurate, complete, and submitted to finance on timely manner post relevant approvals are secured, He/ she shall review and verify bills before they are sent out to ensure that all charges are correctly calculated and itemized. Budgeting & Finance Tracking and monitors facility procurement expenses, ensuring they are properly recorded and classified. Preparing financial reports specific to facility procurement, analyzing spending patterns, identifying cost-saving opportunities, and presenting financial data to internal Finance team Seeks opportunities to improve facility procurement processes, such as streamlining purchasing procedures, implementing cost-saving initiatives, and enhancing financial controls specific to facility-related expenses. Trend analysis, MIS (Management Information System), and dashboard reporting is to gather, analyze, and present relevant data and insights to support informed decision-making and drive operational improvements.

Our commitment to you

Your entrepreneurial spirit and vision will fuel opportunities for career advancement You'll make a difference for some pretty impressive brands; Odessa serves many of the world's leading financial institutions and manufacturers Opportunities for regular learning through training, assignments and collaboration with experts across the company Exposure to a leading FinTech solution and the latest applications of technology in the world of financial services You'll gain access to a dynamic industry, worth more than $1.2 Trillion in the United States alone; check out resources on the and markets

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