Executive Support Associate to EA
3 weeks ago
Position Overview:
The Executive Support Associate to the Executive Assistant will provide comprehensive administrative and operational support. The role requires exceptional organizational skills, attention to detail, and the ability to manage both personal and professional tasks for the MD, ensuring a seamless workflow.
Key Responsibilities:
1. Financial Management:
- Oversee and process annual insurance payments.
- Handle renewals for Club memberships and subscriptions.
- Track and monitor personal and company loans continuously.
- Manage and monitor personal and company investments, ensuring up-to-date records.
- Send and track monthly account statements in coordination with the Indian Chartered Accountant (CA).
- Collaborate with Auditing firms for filing personal taxes in India.
- Coordinate with Auditing firms abroad for filing personal taxes in the USA.
- Ensure timely payment of credit card bills on a monthly basis.
- Maintain a comprehensive record of all personal identification cards.
- Handle revolver license renewals and compliance requirements.
- Manage the MD's calendar, scheduling meetings, appointments, and events.
- Organize and manage all travel plans for the MD, including bookings, itineraries, and related logistics.
- Oversee MD-specific events and ensure their smooth execution.
- Manage itineraries and meetings for the MD efficiently.
- Coordinate travel and transfer arrangements for the MD’s children, including payments.
- Provide guest management services for the MD’s visitors, ensuring comfort and hospitality.
- Oversee driver and car arrangements, ensuring efficient scheduling and maintenance.
Qualifications & Skills:
Educational Background: Bachelor’s degree preferred.
Experience: Minimum of 3-5 years as an Executive Associate or in a similar role managing high-level executives.
Skills:
- Strong organizational and multitasking abilities.
- Proficient in financial management and administrative tasks.
- Excellent verbal and written communication skills.
- Discreet, with the ability to handle confidential information.
- Proficiency in MS Office Suite and financial tracking tools.
Attributes:
- Detail-oriented and proactive.
- Adaptable, with the ability to work under pressure.
- Professional and courteous demeanor.
Reporting To: Executive Assistant (EA)
Location: Bangalore
Salary: 6 Lakhs CTC PA
Application: Interested candidates are encouraged to apply with a resume and cover letter to
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