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Kriyadocs | Executive Assistant | india

1 month ago

india Kriyadocs Full time

Who are we?

Kriyadocs is a leading document workflow platform focused on the publishing industry. At KriyadocsⓇ, we have partnered with prestigious publishing houses across the world for over 18 years and delivered world-class, publication-ready digital & print content by applying cutting-edge technology, streamlined processes, and extensive domain expertise. Technology is at the core of our evolution – we’ve consciously striven to always stay ahead of the curve in its adoption to provide best-in-class capabilities for our clients and our employees. This ethos is reflected in our vision and mission.

Our Vision : To make publishing all content as simple as clicking a button and become the partner of choice for individuals and organizations looking to share knowledge.

Our Mission : Provide a fantastic experience to authors, content publishers and our own employees through technology and innovation, by publishing high-quality content seamlessly and quickly. We deliver Happy Authors and Happy Employees.

What is it really like to work here?

At Kriyadocs, every Kriyator is driven by our culture at the core to

  • Deliver Excellence - Deliver Delight
  • Stay Curious - Stay Driven
  • Dream Big - Rise Together

You could also be a Kriyator, if you are

  • Fearless in taking on challenges
  • Focused in learning, demonstrating new skills and working towards successful outcomes
  • Fanatical in taking pride and responsibility in all your work

Why should you join us?

  • Cloud Product company - We are a Cloud SaaS Company, and our products are created by using the latest technologies like ML and AI.
  • Get Global Exposure - You get to work and deal with our global customers.
  • Create an impact - We give you the environment to transform your ideas into reality and create fantastic experiences for our customers.
  • Budding & Agile team - We are a growing team with a love for learning, a constant quest for quality and are outspoken about ownership.

Who we are looking for?

We are seeking a proactive, resourceful, and highly organized Executive Assistant (EA) to support our CEO. The EA’s main goal is to efficiently manage non-strategic tasks, allowing the CEO to focus on high-level decision-making and strategic initiatives. The EA will be responsible for ensuring flawless execution of daily operations, from calendar management to travel coordination, enabling smooth workflow and enhanced productivity. 

 

Responsibilities and Time Allocation  

1. Executive and Administrative Support (40%)  

  • Calendar & Schedule Management : Oversee daily scheduling and appointments, coordinating meetings with internal and external stakeholders
  • Communication Management : Ensuring the CEO has the required research, materials, and information for meetings. Draft and manage CEO’s correspondence, maintaining confidentiality. Managing the preparation required for the social media at the org level in collaboration with the Marketing Team. 
  • Document Preparation : Prepare agendas, briefing documents, and meeting notes, ensuring actionable follow-ups. 
  • Travel logistics: Travel arrangements for ticket booking, ground transport, insurance, hotel booking, meeting schedules for both domestic / international travels.

 

2. Project Coordination & Strategic Initiatives (30%)  

  • Special Projects : Assist the CEO in managing special projects, from strategy to execution. Track progress and coordinate deliverables. 
  • Cross-Department Collaboration : Act as the communication bridge between the CEO and other departments and follow up on the deliverables based on timelines. 
  • Relationship Building: Build and maintain relationships with internal and external stakeholders, representing the CEO professionally. 

 

3. Research & Analysis (20%)  

  • Data Gathering & Reporting : Conduct research and synthesize findings into concise data points supporting strategic decisions. 
  • Market and Policy Analysis : Stay updated on trends in education and social impact, providing insights that support organizational goals. 

 

4. Finance & Administrative Alignment (10%)  

  • Expense and Reimbursement Coordination: Work closely with the Finance team to manage CEO-related expenses, ensuring timely reimbursements and clear financial reporting. 
  • Event Coordination: Align with the Finance team to facilitate and coordinate logistics for all events and meetings requiring the CEO’s involvement, ensuring all administrative and financial details are in place for seamless execution. 

 

Qualifications  

Experience : 

  • 4-5 years of experience in a high-level Executive Assistant role, preferably supporting C-level executives or CEOs. 
  • Startup environment experience is a strong plus. 

 

Education : 

  • Bachelor’s or Master’s degree  

 

Software Proficiency : 

  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint). 
  • Familiarity with project management tools and calendar management software (Google Calendar).