Assistant Executive
3 weeks ago
Department: Corporate Human Resource
Location: Jogeshwari, Mumbai
Reports to: Head - Corporate Human Resource
Job Objective:
To support the talent acquisition function through the effective management of recruitment processes and administrative tasks. The objective is to ensure a seamless and efficient recruitment cycle and contribute to its faster and smooth functioning to drive organizational success.
Primary responsibilities:
Talent Acquisition
Assisting Talent Acquisition lead:
In coordinating the end-to-end recruitment process for open positions, from job posting to onboarding.
Assist in entire recruitment lifecycle through SuccessFactors (Talent Hub) from job requisition to onboarding.
Assist hiring managers to create and maintain accurate ARFs on SuccessFactors.
Assist in mapping job codes with job descriptions accurately on SuccessFactors.
Source candidates through various channels (LinkedIn, Naukri, etc.)
Conduct candidate screenings.
Coordinate interviews and gather interview feedback from hiring managers.
Assist hiring managers with assessment forms, feedback submission, and candidate evaluation.
Maintain and update candidate trackers, ensuring data accuracy and confidentiality.
Develop and maintain relationships with recruitment agencies, consultants, and vendors.
Ensure compliance with regulatory requirements and equal employment opportunity laws.
Build and maintain a talent pool for current and future hiring needs
Act as a point of contact for candidates to answer any questions about the recruitment process, job expectations, or company culture.
Assist in gathering feedback from candidates and hiring managers about the recruitment process to identify areas for improvement.
Assist in job description mapping and cleaning exercise for all roles.
Monitor and analyze recruitment metrics with respect to turnaround time.
Assist in generating recruitment reports and dashboards by leveraging data analysis
Identify areas for process improvement and implement changes.
General Administration
Perform general administrative tasks, such as data entry, PMS report generation and record-keeping.
Maintain accurate records of recruitment activities, including candidate data, interview notes, and feedback.
Assist in creating and maintaining function wise recruitment trackers and dashboards.
Assist with maintaining compliance records and helping to prepare for audits if necessary.
Assist in any other support required by Talent Acquisition lead or HRBP team.
Key Result Areas:
Talent acquisition operations
Candidate Screening and Interview Coordination
Hiring Manager Collaboration
Administrative Support
PMS support
Key Interfaces:
Internal Interfaces: Hiring Managers (Across Departments), Corporate Talent CoE team
External Interfaces: Recruitment Agencies and Consultants
Competencies:
Proficiency in Recruitment Software
Sourcing & Screening Techniques
Document Management
Microsoft Office Suite
Data Management & Reporting
Knowledge of end-to-end Talent Acquisition Process
Educational and Experience Requirements
BBA/ BMS in Human Resource (Mandatory)
MMS / PGDBM in Human Resource (Desired)
3-5 years of experience in talent acquisition
Experience in handling multiple requirements of talent acquisition simultaneously
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