quotation & tender executive

4 weeks ago

Kolkata, India CAIR ACTUATORS & VALVES Full time

Position Overview

The Quotation & Tender Executive will be responsible for preparing accurate techno-commercial quotations, managing tender submissions, and coordinating with internal teams to ensure timely and competitive proposals for actuators, valves, and automation products. The role requires attention to detail, strong organizational skills, and a good understanding of industrial valves, actuators, and related applications.

Key Responsibilities

  • Quotation Management
  • Prepare and issue quotations for electric actuators, motorized valves, and allied products.
  • Understand technical requirements and match them with company product offerings.
  • Ensure accuracy and competitiveness of pricing, delivery terms, and commercial conditions.
  • Tendering
  • Identify relevant tenders (government, EPC, PSU, and private) through online portals, newspapers, and vendor registrations.
  • Prepare, compile, and submit tender documents as per customer requirements.
  • Coordinate with sales, technical, and finance teams to ensure compliance with tender conditions.
  • Maintain proper documentation and records of all tender activities.
  • Customer Coordination
  • Clarify customer queries regarding quotations and tenders.
  • Follow up with customers on submitted quotations to track status and win orders.
  • Build and maintain strong relationships with clients and channel partners.
  • Internal Coordination
  • Work closely with sales, design, and production teams for technical clarifications.
  • Coordinate with accounts and logistics teams for payment terms and delivery schedules.
  • Reporting & Analysis
  • Maintain MIS of quotations and tenders with win/loss analysis.
  • Provide regular updates to management on quotation success ratio and tender outcomes.

Key Skills & Competencies

  • Strong knowledge of industrial valves, actuators, and automation solutions.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and tender portals (GeM, e-procurement sites).
  • Good communication (written & verbal) and negotiation skills.
  • Attention to detail, accuracy, and ability to meet deadlines.
  • Ability to handle multiple quotations and tenders simultaneously.

Qualifications & Experience

  • Bachelor's Degree / Diploma in Mechanical, Electrical, Instrumentation Engineering, or Commerce background with industrial sales support experience.
  • 2–5 years of experience in quotation, tendering, or commercial documentation (preferably in valves/actuators/industrial automation industry).
  • Knowledge of tender procedures for PSUs, EPCs, government, and private sectors will be an added advantage.

Growth Path

  • Opportunity to grow into Senior Tender Executive, Commercial Manager, or Sales Support Manager based on performance.

Job Type: Full-time

Pay: ₹10, ₹25,000.00 per month

Benefits:

  • Internet reimbursement

Ability to commute/relocate:

  • Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Industrial equipment: 1 year (Required)

Language:

  • English (Required)

Willingness to travel:

  • 25% (Preferred)

Work Location: In person

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