Quotation & Tender Executive

2 days ago

Kolkata West Bengal, India CAIR ACTUATORS & VALVES Full time

**Position Overview**

**Key Responsibilities**
- **Quotation Management**:

- Prepare and issue quotations for electric actuators, motorized valves, and allied products.
- Understand technical requirements and match them with company product offerings.
- Ensure accuracy and competitiveness of pricing, delivery terms, and commercial conditions.
- **Tendering**:

- Identify relevant tenders (government, EPC, PSU, and private) through online portals, newspapers, and vendor registrations.
- Prepare, compile, and submit tender documents as per customer requirements.
- Coordinate with sales, technical, and finance teams to ensure compliance with tender conditions.
- Maintain proper documentation and records of all tender activities.
- **Customer Coordination**:

- Clarify customer queries regarding quotations and tenders.
- Follow up with customers on submitted quotations to track status and win orders.
- Build and maintain strong relationships with clients and channel partners.
- **Internal Coordination**:

- Work closely with sales, design, and production teams for technical clarifications.
- Coordinate with accounts and logistics teams for payment terms and delivery schedules.
- **Reporting & Analysis**:

- Maintain MIS of quotations and tenders with win/loss analysis.
- Provide regular updates to management on quotation success ratio and tender outcomes.

**Key Skills & Competencies**
- Strong knowledge of **industrial valves, actuators, and automation solutions**.
- Proficiency in **MS Office (Excel, Word, PowerPoint)** and tender portals (GeM, e-procurement sites).
- Good communication (written & verbal) and negotiation skills.
- Attention to detail, accuracy, and ability to meet deadlines.
- Ability to handle multiple quotations and tenders simultaneously.

**Qualifications & Experience**
- Bachelor’s Degree / Diploma in Mechanical, Electrical, Instrumentation Engineering, or Commerce background with industrial sales support experience.
- 2-5 years of experience in quotation, tendering, or commercial documentation (preferably in valves/actuators/industrial automation industry).
- Knowledge of tender procedures for **PSUs, EPCs, government, and private sectors** will be an added advantage.

**Growth Path**
- Opportunity to grow into **Senior Tender Executive, Commercial Manager, or Sales Support Manager** based on performance.

Pay: ₹10,000.00 - ₹25,000.00 per month

**Benefits**:

- Internet reimbursement

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Industrial equipment: 1 year (required)

**Language**:

- English (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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