Executive Assistant

7 days ago


Bengaluru, Karnataka, India Phase 1 Events and Experiences Full time
Job Description

We are seeking an experienced and detail-oriented Executive Personal Assistant to provide comprehensive support to our Managing Director.

Responsibilities:
  • Email and Communication Management: Manage and prioritize the Managing Director's email inbox, draft, review, and respond to emails on behalf of the Managing Director, ensuring clarity and professionalism. Handle confidential information with discretion and maintain a high level of integrity in communication.
  • Calendar and Schedule Management: Coordinate and manage the Managing Director's calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and address potential scheduling conflicts, ensuring the Managing Director's time is optimized.
  • Meeting Preparation: Prepare agendas, documents, and necessary materials for meetings and appointments. Ensure the Managing Director is well-prepared for engagements by providing relevant information in advance.
  • Document Preparation and Management: Create, edit, and proofread documents, reports, and presentations as required. Maintain an organized filing system for easy retrieval of important documents.
  • Task Prioritization: Prioritize tasks and requests, managing time efficiently to meet deadlines. Proactively identify opportunities to streamline processes and improve workflow.
  • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business trips. Provide necessary travel documents and information to the Managing Director.
Qualifications:
  • Bachelor's degree preferred.
  • Proven experience as an Executive Assistant or Personal Assistant supporting top-level executives.
  • Exceptional written and verbal communication skills.
  • Proficient in email etiquette and experienced in communicating with executives at the highest levels.
  • Strong organizational and multitasking abilities.
  • High level of discretion and ability to handle confidential information.
  • Proficient in Microsoft Office Suite and calendar management tools.
Attributes:
  • Proactive and solution-oriented.
  • Ability to work independently and take initiative.
  • Exceptional attention to detail and accuracy.
  • Adaptability to a fast-paced and dynamic work environment.
  • Strong interpersonal skills and the ability to build professional relationships.

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