Accounts Payable Manager

2 weeks ago

Kanpur, India RSPL Group Full time

Role: Manager/Sr. Manager (Lead- Accounts Payable).

Department : Finance & Accounts

Job Location : Kanpur, Uttar Pradesh

Work Experience : 8– 12 years

CTC: Negotiable as per experience

Industry: Manufacturing, FMCG, Chemical

Qualification : Postgraduate in Commerce with 7-12 years of relevant experience, or a CA with 5-6 years of relevant experience.

Reporting to: Accounting Operations Lead

Direct Reports: 4-5


Key Responsibilities:


Process Management:

Lead and optimize all AP processes: Ensure adherence to company policies, SLA targets, and continuous improvement initiatives.

Manage urgent payments and vendor access: Approve urgent payment requests, manage vendor blocking/unblocking processes, and escalate issues as needed.

Oversee mailroom operations: Implement efficient document handling procedures, track traceability, and ensure compliance with relevant regulations.

Collaborate on period-end activities: Coordinate with RTR, Close & Consolidation teams for seamless period-end processes.

Provide technical expertise and training: Mentor AP team members, share best practices, and ensure consistent understanding of AP processes.

Develop and track performance dashboards: Design and implement comprehensive dashboards to monitor AP team performance, identify bottlenecks, and track progress towards key metrics.

Conduct internal audits: Perform regular quality audits to ensure compliance, identify potential issues, and proactively address risks.

Review clearing GLs: Analyse GL entries to identify discrepancies and ensure accuracy in financial reporting.

Customer Management:

Build strong relationships with stakeholders: Develop and maintain positive relationships with internal users, vendors, and key external stakeholders.

Communicate effectively: Proactively communicate process changes, updates, and relevant information to all stakeholders.

Address and resolve issues: Respond promptly to inquiries and complaints, investigate issues, and find effective solutions.

Leadership & People Management:

Lead and develop a high-performing AP team: Foster a culture of excellence, inspire and motivate team members, and empower them to succeed.

Provide continuous training and development: Deliver technical and functional training, identify individual skill gaps, and support career growth within the team.

Manage performance: Set clear goals and performance targets, conduct regular reviews, provide constructive feedback, and recognize achievements.

Foster a customer-centric approach: Drive a culture of customer service excellence, ensuring the team focuses on delivering timely and accurate service to internal and external customers.

Quality Assurance & Improvement:

Implement and manage quality improvement programs: Utilize quality management methodologies like Six Sigma to improve process efficiency and reduce errors.

Achieve defined KPIs: Drive continuous improvement to meet or exceed KPIs for accuracy, TAT, productivity, and customer satisfaction.

Maintain accurate process documentation: Ensure SOPs, process maps, and relevant documentation are updated and readily accessible.

Cross-Functional Collaboration:

Partner effectively with key stakeholders: Work closely with HR, Project Management, Quality, and Digital Transformation teams to leverage their expertise and achieve shared goals.

Collaborate on strategic initiatives: Actively participate in organization-wide initiatives, providing valuable insights from an AP perspective.

Key Result Areas:

Customer Satisfaction Index: Track and improve customer satisfaction levels for both internal and external stakeholders.

Attrition Management: Minimize employee turnover by creating a positive work environment and supporting team development.

Employee Satisfaction Index: Increase employee morale and engagement through effective leadership, development opportunities, and recognition programs.

Average TAT for Invoice Processing (Category-wise): Reduce processing time for invoices across various categories, improving efficiency and cash flow.

Accuracy of Invoice Processing: Maintain a high level of accuracy in invoice processing, minimizing errors and ensuring financial integrity.

Policy Violation Cases: Reduce instances of policy violations through training, clear communication, and enforcement.

Effective Dispute Handling: Establish a robust dispute resolution process, ensuring timely and fair resolution of disputes with vendors and internal stakeholders.

Overall AP Team KPI Achievement: Drive the AP team to achieve or exceed all key performance indicators, demonstrating continuous improvement in all areas.

Required Competencies:

Proven Experience: Postgraduate in Commerce with 7-10 years of relevant experience, or a CA with 5-6 years of relevant experience.

Team Leadership: Demonstrated experience leading and motivating a team of at least 15 members.

Technical Proficiency: Strong knowledge of SAP and Excel, excellent analytical skills, and proficiency with AP software applications.

Deep Understanding of AP: In-depth understanding of end-to-end AP processes, including invoice processing, payment authorization, vendor management, and reconciliation.

Management Accounting Knowledge: Strong understanding of management accounting principles and financial reporting.

Industry Experience: Experience in manufacturing industry is a plus.

Communication Skills: Excellent communication skills in English and Hindi, ability to clearly convey information to various stakeholders.

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