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Accounts Payable Manager

2 months ago

Kanpur, India RSPL Group Full time
Role:

Manager/Sr. Manager (Lead- Accounts Payable).Department : Finance & AccountsJob Location : Kanpur, Uttar PradeshWork Experience : 8– 12 yearsCTC:

Negotiable

as per experienceIndustry:

Manufacturing, FMCG, ChemicalQualification : Postgraduate in Commerce with 7-12 years of relevant experience, or a CA with 5-6 years of relevant experience.Reporting to:

Accounting Operations LeadDirect Reports:

4-5

Key Responsibilities:

Process Management:

Lead and optimize all AP processes:

Ensure adherence to company policies, SLA targets, and continuous improvement initiatives.

Manage urgent payments and vendor access:

Approve urgent payment requests, manage vendor blocking/unblocking processes, and escalate issues as needed.

Oversee mailroom operations:

Implement efficient document handling procedures, track traceability, and ensure compliance with relevant regulations.

Collaborate on period-end activities:

Coordinate with RTR, Close & Consolidation teams for seamless period-end processes.

Provide technical expertise and training:

Mentor AP team members, share best practices, and ensure consistent understanding of AP processes.

Develop and track performance dashboards:

Design and implement comprehensive dashboards to monitor AP team performance, identify bottlenecks, and track progress towards key metrics.

Conduct internal audits:

Perform regular quality audits to ensure compliance, identify potential issues, and proactively address risks.

Review clearing GLs:

Analyse GL entries to identify discrepancies and ensure accuracy in financial reporting.

Customer Management:

Build strong relationships with stakeholders:

Develop and maintain positive relationships with internal users, vendors, and key external stakeholders.

Communicate effectively:

Proactively communicate process changes, updates, and relevant information to all stakeholders.

Address and resolve issues:

Respond promptly to inquiries and complaints, investigate issues, and find effective solutions.

Leadership & People Management:

Lead and develop a high-performing AP team:

Foster a culture of excellence, inspire and motivate team members, and empower them to succeed.

Provide continuous training and development:

Deliver technical and functional training, identify individual skill gaps, and support career growth within the team.

Manage performance:

Set clear goals and performance targets, conduct regular reviews, provide constructive feedback, and recognize achievements.

Foster a customer-centric approach:

Drive a culture of customer service excellence, ensuring the team focuses on delivering timely and accurate service to internal and external customers.

Quality Assurance & Improvement:

Implement and manage quality improvement programs:

Utilize quality management methodologies like Six Sigma to improve process efficiency and reduce errors.

Achieve defined KPIs:

Drive continuous improvement to meet or exceed KPIs for accuracy, TAT, productivity, and customer satisfaction.

Maintain accurate process documentation:

Ensure SOPs, process maps, and relevant documentation are updated and readily accessible.

Cross-Functional Collaboration:

Partner effectively with key stakeholders:

Work closely with HR, Project Management, Quality, and Digital Transformation teams to leverage their expertise and achieve shared goals.

Collaborate on strategic initiatives:

Actively participate in organization-wide initiatives, providing valuable insights from an AP perspective.

Key Result Areas:

Customer Satisfaction Index:

Track and improve customer satisfaction levels for both internal and external stakeholders.

Attrition Management:

Minimize employee turnover by creating a positive work environment and supporting team development.

Employee Satisfaction Index:

Increase employee morale and engagement through effective leadership, development opportunities, and recognition programs.

Average TAT for Invoice Processing (Category-wise):

Reduce processing time for invoices across various categories, improving efficiency and cash flow.

Accuracy of Invoice Processing:

Maintain a high level of accuracy in invoice processing, minimizing errors and ensuring financial integrity.

Policy Violation Cases:

Reduce instances of policy violations through training, clear communication, and enforcement.

Effective Dispute Handling:

Establish a robust dispute resolution process, ensuring timely and fair resolution of disputes with vendors and internal stakeholders.

Overall AP Team KPI Achievement:

Drive the AP team to achieve or exceed all key performance indicators, demonstrating continuous improvement in all areas.

Required Competencies:

Proven Experience:

Postgraduate in Commerce with 7-10 years of relevant experience, or a CA with 5-6 years of relevant experience.

Team Leadership:

Demonstrated experience leading and motivating a team of at least 15 members.

Technical Proficiency:

Strong knowledge of SAP and Excel, excellent analytical skills, and proficiency with AP software applications.

Deep Understanding of AP:

In-depth understanding of end-to-end AP processes, including invoice processing, payment authorization, vendor management, and reconciliation.

Management Accounting Knowledge:

Strong understanding of management accounting principles and financial reporting.

Industry Experience:

Experience in manufacturing industry is a plus.

Communication Skills:

Excellent communication skills in English and Hindi, ability to clearly convey information to various stakeholders.