Event associate

3 weeks ago

Kolhapur, India The Event Tales Full time

About The Event Tales Founded in 2015, The Event Tales is a full-service destination event planning company specialising in Indian weddings in Thailand and India. Role: Events Associate We are looking for a highly organised, creative, and proactive Events Associate to support our team in delivering flawless events. This is a hands-on role that will cover many aspects of event planning and execution. Key responsibilities include: Managing RSVPs and guest lists: managing Whatsapp manager, tracking responses, liaising with families and guests, updating databases. Coordinating rooming and transport logistics: managing accommodation bookings, guest arrivals/departures, transfers and assisting with check-ins. Supporting content creation: writing blog posts, social media captions, newsletter pieces or event recaps. Liaising with suppliers and internal teams: décor, AV/sound, lighting, makeup artists, entertainers and on-site event crew. Helping maintain event documentation and timelines: vendor contracts, checklists, event flow charts, post-event reporting. Assisting in the creation of event proposals Supporting with on-site coordination during events What We’re Looking For 1-3 years of experience in event planning, hospitality coordination or a similar role (weddings/destination events preferred). Excellent written and verbal communication skills in English Good knowledge of working on Microsoft Excel and Power Point Strong organisational skills and attention to detail Ability to work well in a team and independently Ability and confidence to interact with clients and negotiate with vendors. What We Offer Exposure to high-end destination weddings and events with an international client base. Opportunity to work in both India and Thailand (travel as needed). A vibrant team culture that values creativity, collaboration and excellence. Professional growth and mentoring by senior industry leaders. How to Apply Please send your CV, a short cover letter (telling us why you love events): Subject line: “Events Associate Application – (Your Name)” We look forward to meeting someone who shares our passion for turning moments into unforgettable stories.

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