Event Coordinator

3 weeks ago

Pune, India Wisemonk Full time

About the Client: Hafla provides end-to-end event solutions powered by proprietary data and algorithms and executed by partners vetted for quality. With the largest selection of equipment, venues, services and catering options, and led by a group of passionate event experts, Hafla is transforming how events are conceptualized and booked. As the only digital one-stop shop for event services, Hafla brings together the largest inventory for venues, furniture rentals, tents and marquees setups, custom-built installations, audio-visual equipment, bouncy castles, inflatable games, crowd control equipment, kids birthday packages, balloon decoration, and entertainment options. We can hook the event up with live musicians, magicians, face painters, game hosts, talent shows, catering and anything else you may think of. Role Overview: As part of the kids’ events team, you will support our Dubai-based category manager in managing birthday event inquiries. You’ll help planners by curating packages, coordinating with entertainment, décor, and kids’ venues, and keeping supplier data updated. This role ensures exciting and well-organized kids’ party experiences. Roles & Responsibilities: ● Curate birthday packages by coordinating with kids’ venues, entertainers, and decorators. ● Maintain an updated database of kids’ event suppliers (venues, magicians, mascots, inflatables, décor, etc.). ● Support planners with creative ideas and supplier suggestions tailored to children’s events. ● Track inquiries, quotations, and confirmations in CRM. ● Assist in preparing proposals and supplier shortlists for planners. Key Qualifications: ● Bachelor’s degree in Business, Hospitality, or Event Management (1–4 years of experience). ● Prior experience working in kids’ venues, birthday events, or children’s entertainment is highly preferred. ● Strong communication and organizational skills. ● Fluent in English & Hindi; Arabic/Tagalog is a plus. ● Proficiency in CRM tools and vendor management systems.

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