Senior Executive Administration, Facilities, and Maintenance

5 days ago

Panjim, India Compunnel Full time

We are hiring Job Title:  Senior Executive Administration, Facilities, and Maintenance Location:  Panaji, Goa Work Mode:  5 Days (100% onsite) Shift:  US Shift (7:00 PM - 4:00 AM IST) Experience required: 3 + Years Job Summary: We are seeking a proactive and detail-oriented Executive to oversee administration, facilities, and maintenance operations while managing transport services for our IT organization. The ideal candidate will ensure smooth day-to-day functioning of office operations, maintenance of facilities, and effective management of transport logistics to meet the organisation's operational needs. Key Responsibilities: Office Administration: Oversee general office administration to ensure an efficient and productive work environment. Maintain office inventory and supplies, ensuring timely procurement and replenishment. Manage vendor relationships and contracts for administrative services. Facilities Management: Ensure the upkeep and maintenance of office premises, equipment, and infrastructure. Supervise housekeeping services, ensuring cleanliness and hygiene standards are met. Coordinate with external vendors for maintenance and repair work, ensuring minimal disruption. Monitor and address facility safety and compliance with regulations. Maintenance Oversight: Schedule and supervise regular maintenance of office equipment and infrastructure. Maintain logs and records for maintenance activities and ensure the timely resolution of any issues. Identify and resolve minor/major repair needs effectively. Transport Management: Oversee and manage transport services for employees, ensuring punctuality and safety. Coordinate with transport vendors for fleet management, route optimisation, and vehicle maintenance. Address and resolve transport-related concerns or complaints raised by employees. Budgeting and Cost Optimisation: Assist in planning and monitoring budgets related to facilities, maintenance, and transport. Identify cost-saving opportunities while maintaining quality standards. Vendor and Stakeholder Management: Identify and onboard reliable vendors for facilities, maintenance, and transport requirements. Negotiate contracts and ensure compliance with service-level agreements (SLAs). Compliance and Reporting: Ensure adherence to workplace safety, health, and environment (HSE) guidelines. Prepare and submit regular reports on administrative, facility, and transport operations to the management. Required Qualifications: Bachelor's degree in business administration or Equivalent. 3+ years of experience in administration, facilities management, transport handling, preferably in an IT environment. Knowledge of vendor management, budgeting, and cost optimization. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Familiarity with workplace safety and compliance standards. Key Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Problem-solving and decision-making aptitude. Attention to detail with the ability to manage deadlines effectively. Strong negotiation and stakeholder management skills. Preferred Experience: Experience in handling employee transport services. Exposure to IT-specific facility requirements, such as workstation setups.

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