Administrative Manager

2 weeks ago

Mumbai, India Mantras2Success Full time

Designation: AM/DM – Administration & Office Operations (Pan India)

Location: Mumbai

Experience:3+ years

Salary : upto 12 LPA

Role Summary:

Own and manage day-to-day HR administration, facilities, vendor relationships, and asset management across Head Office and branches to ensure a smooth, compliant, and efficient workplace experience.

Key Responsibilities:

Oversee facilities and office operations across Head Office, branches, and co-working spaces, including housekeeping, security, front office, and utilities management.

Develop, govern, and implement PAN-India administrative SOPs; maintain site trackers, conduct audits, and perform monthly reviews.

Manage domestic travel bookings through Travel Management Companies (TMC), ensuring adherence to policy, turnaround times (TAT), and cost controls.

Plan and supervise admin staff, including rostering, defining KRAs, and on-ground management.

Act as the single-point contact for leadership coordination related to seat moves, projects, and urgent requests.

Manage IT asset lifecycle, including issuance, recovery, ledger maintenance, audits, and PAN-India dispatch.

Plan workplace seating and workstation moves/adds/changes (MAC); track utilization effectively.

Manage contracts and vendors for cafeteria, housekeeping, security, co-working AMC renewals, and SLAs.

Coordinate workspace agreements, parking, vendor onboarding, and payments in collaboration with Legal and Finance teams to ensure compliance.

Process and report employee off-cycle expenses accurately.

Oversee dispatch and courier operations, maintaining governance and records for inbound and outbound shipments.

Prepare and present MIS reports, including weekly/monthly dashboards on costs, SLAs, seating, assets, and vendor performance scorecards.

Qualifications:

Proficient in HRMS/admin and ticketing tools such as Darwin/HRMS, SAP/Ariba, ServiceNow, and advanced Excel/Google Sheets skills.

Strong vendor negotiation, stakeholder management, planning, and written communication skills.

Perks & Benefits
:

5 Days Working

Company Profile:

The company is a $23 billion conglomerate with a presence across various sectors: Steel, Energy, Minerals, Port and Infrastructure, Cement, Ventures, and Paints across India, the US, South America, and Africa.

The company is spearheading a new mission to build the most preferred one-stop, omni-channel, and integrated tech-led offering for MSMEs in the manufacturing and construction industry through a multi-brand, multi-category marketplace. It also operates a B2C business for individual home builders (IHBs) under the brand Homes.

Thanks & Regards,

Archie Jain

Team Lead - Recruitment

Mantras2Success

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