Virtual Real Estate Assistant

HIRING: Virtual Real Estate Assistant & AdminSchedule: Monday to Saturday, 9:00 AM – 7:00 PM ATLANTIC TIME (6:30 PM – 4:30 AM IST)Alternate Saturdays or Monday–Friday can be considered for the right candidateLocation: Remote (Work from Home)Base Salary: ₹40,000 to ₹65,000 INR/month (based on experience)Bonus: Monthly performance-based bonusesEmployer: Arvin Kumar – Realtor, New Brunswick, CanadaNo Time-Wasters – Read This FirstThis is a high-responsibility job , not a time-pass work-from-home role.If you need to be told what to do every day, please don’t apply.If you just want to “look busy” while collecting a paycheck, please don’t apply.I’m looking for one person who can take full control of the backend of my real estate business - no babysitting, no micromanaging.About the RoleI’m hiring a fast, hard-working, reliable, and organised Virtual Assistant with excellent attention to details to fully run the backend of my fast-paced real estate business.You’ll handle everything behind the scenes :·       New leads·       Listings·       Documents·       Client updates·       Scheduling·       CRM follow-ups·       Communication with all parties involved and more.PLEASE NOTE: This is NOT a task-by-task role . You’re expected to fully take-over the backend operations of this business, and proactively stay on top of everything - from leads, documents, and communication to coordination and follow-ups.Your responsibility is to keep the business running smoothly in the backend without needing any reminders, and to provide regular, clear updates throughout the day to Arvin on what’s happening with deals, listings, documents etc.If you need to be told what to do every day, this is not the job for you . You’ll be fully responsible for keeping track of everything happening in the business and making sure Arvin stays organized and informed about what he needs to handle .The goal is for someone to full control of the backend of the business, so Arvin can focus on showing houses, meeting clients and bringing in more business.Training via documentation or video recordings will be provided. But you will be expected to learn the tools and systems we use independently through online resources. A quick learner and self-starter is a must.✅ Skills RequiredFluent in English (spoken & written)Strong attention to detailHighly organized and able to multitaskComfortable in a fast-paced, high-pressure environmentHindi (spoken) is an assetPunjabi (spoken or understanding) is a bonusProficient in Microsoft Word, Excel, PowerPointExperience with ChatGPT and other AI toolsFamiliar with (or quick to learn) CRMs like Excel and kvCOREClear communicator, strong follow-up skillsAlways thinking ahead and suggesting better tools or systemsCore ResponsibilitiesCommunication & CoordinationPromptly respond to emails, texts, and WhatsApp messagesProfessionally handle communication with buyers, sellers, lawyers, agents, inspectors, mortgage brokers, etc.Manage Arvin’s calendar and schedule appointmentsReal Estate KnowledgeLearn the New Brunswick real estate market (residential, commercial, land)Understand and explain buying/selling processesLearn all contracts, tools, forms, and systems used by the teamBuyer SupportGuide buyers through the entire processUnderstand their needs and find relevant listingsCoordinate showings with Arvin and other agentsEnsure all documents and steps after an accepted offer are handled with accuracy and speedProvide regular updates and request a review after closingSeller Support & Listing ManagementList properties on MLS by gathering data and completing formsTrack leads from first contact to soldEducate sellers, answer their questions, and keep them updatedCoordinate photos, staging, and communication with buyer agentsSend weekly listing performance reportsEnsure deal paperwork is handled correctly and efficientlyRequest reviews after closingDocument ManagementLearn, complete, and manage real estate documents and formsUse e-signature systems and Skyslope for organizationTrack deal and listing statuses, and update Arvin regularlyCRM & Lead ManagementMaintain organized lead records (buyers & sellers) in Excel or CRMFollow up with cold, warm, and hot leadsKeep client communication timely, friendly, and consistentNurture trust and relationships with new leads and clientsWhat We Offer100% remote, long-term positionStable employment with performance bonusesWillingness to invest in tools and software that help you work betterA supportive team with room to growYour Growth with UsBuild a stable and meaningful long-term careerBe part of a growing real estate businessThe better results you help us create, the higher your monthly bonuses will growReady to Apply?If you're hard-working, reliable, organized, pay attention to details, and self-learn, I’d love to hear from youEmail your resume and a short message explaining why you’d be a great fit to: : As part of the hiring process, you will be asked to watch a few short training videos and complete small task(s) to test your learning ability and initiative.