Virtual Real Estate Assistant

🚨 HIRING: Virtual Real Estate Assistant & Admin 🕘 Schedule: Monday to Saturday, 9:00 AM – 7:00 PM ATLANTIC TIME (6:30 PM – 4:30 AM IST) 🗓 Alternate Saturdays or Monday–Friday can be considered for the right candidate 📍 Location: Remote (Work from Home) 💰 Base Salary: ₹40,000 to ₹65,000 INR/month (based on experience) 🎁 Bonus: Monthly performance-based bonuses 👤 Employer: Arvin Kumar – Realtor, New Brunswick, Canada 💼 No Time-Wasters – Read This First This is a high-responsibility job, not a time-pass work-from-home role. If you need to be told what to do every day, please don’t apply. If you just want to “look busy” while collecting a paycheck, please don’t apply. I’m looking for one person who can take full control of the backend of my real estate business- no babysitting, no micromanaging. 💼 About the Role I’m hiring a fast, hard-working, reliable, and organised Virtual Assistant with excellent attention to details to fully run the backend of my fast-paced real estate business. You’ll handle everything behind the scenes: · New leads · Listings · Documents · Client updates · Scheduling · CRM follow-ups · Communication with all parties involved and more. PLEASE NOTE: This is NOT a task-by-task role. You’re expected to fully take-over the backend operations of this business, and proactively stay on top of everything - from leads, documents, and communication to coordination and follow-ups. Your responsibility is to keep the business running smoothly in the backend without needing any reminders, and to provide regular, clear updates throughout the day to Arvin on what’s happening with deals, listings, documents etc. If you need to be told what to do every day, this is not the job for you. You’ll be fully responsible for keeping track of everything happening in the business and making sure Arvin stays organized and informed about what he needs to handle. The goal is for someone to full control of the backend of the business, so Arvin can focus on showing houses, meeting clients and bringing in more business. 🧠 Training via documentation or video recordings will be provided. But you will be expected to learn the tools and systems we use independently through online resources. A quick learner and self-starter is a must. ✅ Skills Required - Fluent in English (spoken & written) - Strong attention to detail - Highly organized and able to multitask - Comfortable in a fast-paced, high-pressure environment - Hindi (spoken) is an asset - Punjabi (spoken or understanding) is a bonus - Proficient in Microsoft Word, Excel, PowerPoint - Experience with ChatGPT and other AI tools - Familiar with (or quick to learn) CRMs like Excel and kvCORE - Clear communicator, strong follow-up skills - Always thinking ahead and suggesting better tools or systems 📝 Core Responsibilities 🔹 Communication & Coordination - Promptly respond to emails, texts, and WhatsApp messages - Professionally handle communication with buyers, sellers, lawyers, agents, inspectors, mortgage brokers, etc. - Manage Arvin’s calendar and schedule appointments 🔹 Real Estate Knowledge - Learn the New Brunswick real estate market (residential, commercial, land) - Understand and explain buying/selling processes - Learn all contracts, tools, forms, and systems used by the team 🔹 Buyer Support - Guide buyers through the entire process - Understand their needs and find relevant listings - Coordinate showings with Arvin and other agents - Ensure all documents and steps after an accepted offer are handled with accuracy and speed - Provide regular updates and request a review after closing 🔹 Seller Support & Listing Management - List properties on MLS by gathering data and completing forms - Track leads from first contact to sold - Educate sellers, answer their questions, and keep them updated - Coordinate photos, staging, and communication with buyer agents - Send weekly listing performance reports - Ensure deal paperwork is handled correctly and efficiently - Request reviews after closing 🔹 Document Management - Learn, complete, and manage real estate documents and forms - Use e-signature systems and Skyslope for organization - Track deal and listing statuses, and update Arvin regularly 🔹 CRM & Lead Management - Maintain organized lead records (buyers & sellers) in Excel or CRM - Follow up with cold, warm, and hot leads - Keep client communication timely, friendly, and consistent - Nurture trust and relationships with new leads and clients 📦 What We Offer - 100% remote, long-term position - Stable employment with performance bonuses - Willingness to invest in tools and software that help you work better - A supportive team with room to grow 🌱 Your Growth with Us - Build a stable and meaningful long-term career - Be part of a growing real estate business - The better results you help us create, the higher your monthly bonuses will grow 📌 Ready to Apply? If you're hard-working, reliable, organized, pay attention to details, and self-learn, I’d love to hear from you 📩 Email your resume and a short message explaining why you’d be a great fit to: realtor@arvinkumar.ca 👉 Note: As part of the hiring process, you will be asked to watch a few short training videos and complete small task(s) to test your learning ability and initiative.