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Executive Assistant

2 months ago

sanand, India Hitachi Hi-Rel Power Electronics Full time
Job Title: Executive Assistant
Department: Management Support
Location: Sanand, Gujarat
Job Summary:
We are looking for a highly organized and proactive Executive Assistant to support our Managing Director (MD) and CXOs. The ideal candidate will have 2 to 4 years of experience in managing calendars, coordinating meetings, preparing minutes of meetings (MoM), handling travel schedules, and assisting with day-to-day tasks. This role requires exceptional multitasking abilities, strong communication skills, and a professional demeanor.
Key Responsibilities:
- Manage the MD’s calendar, scheduling meetings, appointments, and other activities, ensuring optimal time management and efficiency.
- Prepare and organize documents and materials for meetings, presentations, and reports.
- Record and prepare minutes of meetings (MoM), ensuring accurate documentation of discussions and action items.
- Coordinate domestic and international travel arrangements, including booking flights, hotels, transportation, and preparing travel itineraries.
- Handle correspondence on behalf of the MD & CXOs, including emails, phone calls, and other communications, ensuring timely responses.
- Assist in organizing and coordinating events, conferences, and meetings, both internally and externally.
- Monitor and follow up on action items from meetings and ensure they are completed in a timely manner.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide general administrative support to the MD & CXOs, including preparing expense reports, managing files, and other ad-hoc tasks.
- Liaise with internal departments, clients, and external stakeholders on behalf of the MD & CXOs to facilitate communication and project coordination.
- Assist in prioritizing tasks and ensuring deadlines are met.
Qualifications:
- Bachelor’s degree in business administration, Office Management, or a related field is preferred.
- 2 to 4 years of experience as an Executive Assistant, preferably supporting CXOs or the Managing Director.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent communication and interpersonal skills, with the ability to liaise professionally with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Experience in calendar management, meeting coordination, and travel scheduling.
- Strong attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion and professionalism.
- Proactive and self-motivated, with the ability to work independently and anticipate the needs of the MD.
- Excellent time management and multitasking skills in a fast-paced environment.
Benefits :
- Salary best in industry
- Healthy work environment
-Medical and accidental insurance
- Spot reward and recognition
How to Apply: Kindly forward your updated CV on
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may modify or change the duties and other job requirements at any time.