Personal assistant

4 weeks ago

Kochi, India Soffit Infrastructure Services Full time

Position Overview: We are seeking a proactive and detail-oriented Executive Assistant to provide high-level support to the Director of our firm. The ideal candidate will play a crucial role in ensuring smooth coordination across departments, managing schedules, and driving timely follow-ups on tasks and deliverables. This position requires working from our office and demands strong organizational, communication, and multitasking skills. Key Responsibilities: 1. Administrative Support: a. Maintain and organize documents, reports, and records for easy access and reference. b. Handle confidential information with integrity and discretion. 2. Meeting Coordination: a. Prepare detailed meeting agendas and ensure distribution before meetings. b. Record and compile Minutes of Meetings (MOM) with actionable points and deadlines. c. Track and follow up on assigned tasks and deliverables with department heads to ensure timely completion. 3. Communication Management: a. Draft, proofread, and manage emails and correspondence on behalf of the Director. b. Handle professional communication with excellent email etiquette and attention to detail. 4. Liaison Role: a. Act as a bridge between the Director and department heads, ensuring effective and clear communication. b. Address routine inquiries and redirect issues to the appropriate department as needed. 5. Calendar Management: a. Plan, organize, and manage the Director's schedule. b. Coordinate and schedule meetings, appointments, and events with internal teams and external stakeholders. Key Qualifications: · Education: MBA or BBA degree from a recognized institution. · Experience: Minimum 2+ years of experience in a similar role, preferably in the IT or tech industry. Skills: o Exceptional written and oral communication skills. o Strong organizational and multitasking abilities. o Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and scheduling tools. o Knowledge of professional email etiquette. Personal Attributes: · High level of professionalism and a positive attitude. · Ability to work under pressure and meet tight deadlines. · Self-motivated, resourceful, and detail-oriented. Work Environment: · Full-time, in-office position. · Collaborative and fast-paced IT infrastructure firm. Why Join Us? We offer a dynamic work environment with opportunities for growth and skill enhancement. Be part of a forward-thinking organization where your contributions directly impact the success of the business.

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