IT Procurement Executive

1 day ago

Hyderabad, India Algoleap Technologies Full time

SUMMARY

JOB Description for IT Procurement Executive

Customer Name JCB

LOCATION Ballabhgarh

DOMAIN IT Procurement Executive Level (L1/L2/L3) L2 - Required Relevant Domain

Experience 4-5 Years

Job Type (Onsite/Remote) Onsite Shift details (General/ 24X7) General shift Qualification Any Graduate.

Certifications Required if ANY N/A

Mandatory Requirement (If Any) IT procurement or supply chain management.

Role Purpose

We are seeking a detail-oriented IT Procurement Analyst with hands-on experience in SAP and HAPPAY tools to manage the end-to-end IT procurement process.

The ideal candidate will handle Purchase Requests (PRs), Purchase Orders (POs), vendor coordination, and tool support, ensuring timely and cost- effective sourcing of IT assets and services while maintaining compliance with internal policies.

JOB RESPONSIBILITIES -

IT Procurement Analyst (SAP Tool) SAP-Based PO/PR Management:

Create PR, process, and track PRs and POs in SAP module.

Validate and update material/service codes, cost canters, and vendor details.

Coordinate with internal departments (IT, Admin, Purchase & Finance) to ensure PR/PO accuracy and approvals.

Follow up on PO status, delivery schedules, and invoice matching. Vendor Management:

Manage IT vendor relationships including billing reconciliation & evaluations and contract renewals.

Liaise with vendors for quotes, negotiations, and order execution.

Maintain vendor performance records and ensure SLA adherence.

Handle escalations related to delayed deliveries or quality issues. HAPPAY Tool Support:

Support end-users with workflows and expense submissions in HAPPAY.

Conduct regular trainings and refreshers for HAPPAY users.

Act as the SPOC for issue resolution with the HAPPAY support team.

Monitor compliance and provide reports on tool usage and turnaround times. Audit, Reporting & Compliance:

Maintain procurement documentation for audit readiness (POs, quotations, approvals, invoices).

Ensure compliance with internal procurement policies and budgetary controls.

Prepare periodic reports on IT spend, open POs, vendor delivery timelines, etc.

Assist in annual budgeting and procurement planning.

Technical Skills/Knowledge requirement

1) Experience in IT hardware/software procurement and license tracking.

2) Excellent communication, coordination, and negotiation skills.

3) Exposure to compliance standards, internal audits, and documentation.

4) Ability to work cross-functionally with stakeholders in IT, Finance, and Admin.

5) Strong working knowledge of SAP (MM/Procurement module) and HAPPAY tool.

6) Good understanding of PR/PO lifecycle, vendor onboarding, and invoice reconciliation.

7) Proficient in MS Excel (Pivot tables, VLOOKUP, dashboards).

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