▷ [3 Days Left] Account Administrative Executive

3 weeks ago

Bengaluru, India HCP Technologies Private Limited Full time
Position Overview:

The Admin and Accounts Executive will play a pivotal role in ensuring the smooth functioning of administrative operations and maintaining accurate financial records. This dual-role position requires a proactive, organized, and detail-oriented individual capable of multitasking and managing both administrative and accounting responsibilities effectively.

Key Responsibilities

Administrative Responsibilities

1. Office Management:

- Oversee day-to-day office operations, including inventory and supplies management.- Maintain office equipment and coordinate repairs or replacements when necessary.- Ensure the office environment is well-organized and conducive to productivity.

1. Documentation and Record-Keeping:

- Maintain and organize company records, contracts, and documentation.- Handle correspondence, emails, and phone calls professionally.- Assist in preparing reports and presentations for management.

1. Coordination:

- Schedule and coordinate meetings, appointments, and events.- Liaise with vendors, suppliers, and service providers for office-related requirements.- Provide support for onboarding new employees and maintaining HR records.

1. Compliance:

- Ensure adherence to company policies and administrative regulations.- Assist in filing regulatory documents and licenses as required.

Accounts Responsibilities

1. Bookkeeping:

- Maintain accurate financial records, including ledgers, invoices, and receipts.- Record day-to-day financial transactions and reconcile accounts.

1. Accounts Payable and Receivable:

- Process invoices, verify their accuracy, and ensure timely payments.- Generate and send invoices to clients and follow up on payments.

1. Banking and Reconciliation:

- Handle bank transactions and ensure monthly bank reconciliations are completed.- Monitor cash flow and maintain petty cash records.

1. Payroll Management:

- Process monthly payroll and maintain employee payment records.- Ensure timely deductions and payments of taxes, EPF, ESI, etc.

1. Financial Reporting:

- Assist in preparing financial statements and reports for management.- Support audits by providing necessary documentation and records.

1. Tax Compliance:

- Ensure timely filing of GST, TDS, and other applicable taxes.- Maintain accurate records for tax audits and assessments.

Qualifications and Skills Required

- Education: Bachelor’s degree in Commerce, Accounting, Business Administration, or a related field.- Technical Skills:- Proficiency in accounting software (e.g., Tally, QuickBooks, or Zoho Books).- Strong knowledge of MS Office Suite (Excel, Word, PowerPoint).- Soft Skills:- Excellent organizational and multitasking abilities.- Strong communication and interpersonal skills.- High attention to detail and problem-solving skills.

Additional Information

- Location: Bengaluru

This role is ideal for individuals who thrive in a dynamic environment and are eager to contribute to the operational and financial efficiency of the organization

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