Account Administrative Executive
4 weeks ago
Position Overview:
The Admin and Accounts Executive will play a pivotal role in ensuring the smooth functioning of administrative operations and maintaining accurate financial records. This dual-role position requires a proactive, organized, and detail-oriented individual capable of multitasking and managing both administrative and accounting responsibilities effectively.
Key Responsibilities
Administrative Responsibilities
- Office Management:
- Oversee day-to-day office operations, including inventory and supplies management.
- Maintain office equipment and coordinate repairs or replacements when necessary.
- Ensure the office environment is well-organized and conducive to productivity.
- Documentation and Record-Keeping:
- Maintain and organize company records, contracts, and documentation.
- Handle correspondence, emails, and phone calls professionally.
- Assist in preparing reports and presentations for management.
- Coordination:
- Schedule and coordinate meetings, appointments, and events.
- Liaise with vendors, suppliers, and service providers for office-related requirements.
- Provide support for onboarding new employees and maintaining HR records.
- Compliance:
- Ensure adherence to company policies and administrative regulations.
- Assist in filing regulatory documents and licenses as required.
Accounts Responsibilities
- Bookkeeping:
- Maintain accurate financial records, including ledgers, invoices, and receipts.
- Record day-to-day financial transactions and reconcile accounts.
- Accounts Payable and Receivable:
- Process invoices, verify their accuracy, and ensure timely payments.
- Generate and send invoices to clients and follow up on payments.
- Banking and Reconciliation:
- Handle bank transactions and ensure monthly bank reconciliations are completed.
- Monitor cash flow and maintain petty cash records.
- Payroll Management:
- Process monthly payroll and maintain employee payment records.
- Ensure timely deductions and payments of taxes, EPF, ESI, etc.
- Financial Reporting:
- Assist in preparing financial statements and reports for management.
- Support audits by providing necessary documentation and records.
- Tax Compliance:
- Ensure timely filing of GST, TDS, and other applicable taxes.
- Maintain accurate records for tax audits and assessments.
Qualifications and Skills Required
- Education: Bachelor’s degree in Commerce, Accounting, Business Administration, or a related field.
- Technical Skills:
- Proficiency in accounting software (e.g., Tally, QuickBooks, or Zoho Books).
- Strong knowledge of MS Office Suite (Excel, Word, PowerPoint).
- Soft Skills:
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- High attention to detail and problem-solving skills.
Additional Information
- Location: Bengaluru
This role is ideal for individuals who thrive in a dynamic environment and are eager to contribute to the operational and financial efficiency of the organization
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