Account Administrative Executive

2 weeks ago

Bengaluru, India HCP Technologies Private Limited Full time

Position Overview:


 The Admin and Accounts Executive will play a pivotal role in ensuring the smooth functioning of administrative operations and maintaining accurate financial records. This dual-role position requires a proactive, organized, and detail-oriented individual capable of multitasking and managing both administrative and accounting responsibilities effectively.


Key Responsibilities

Administrative Responsibilities


  1. Office Management:
  • Oversee day-to-day office operations, including inventory and supplies management.
  • Maintain office equipment and coordinate repairs or replacements when necessary.
  • Ensure the office environment is well-organized and conducive to productivity.
  1. Documentation and Record-Keeping:
  • Maintain and organize company records, contracts, and documentation.
  • Handle correspondence, emails, and phone calls professionally.
  • Assist in preparing reports and presentations for management.
  1. Coordination:
  • Schedule and coordinate meetings, appointments, and events.
  • Liaise with vendors, suppliers, and service providers for office-related requirements.
  • Provide support for onboarding new employees and maintaining HR records.
  1. Compliance:
  • Ensure adherence to company policies and administrative regulations.
  • Assist in filing regulatory documents and licenses as required.


Accounts Responsibilities

  1. Bookkeeping:
  • Maintain accurate financial records, including ledgers, invoices, and receipts.
  • Record day-to-day financial transactions and reconcile accounts.
  1. Accounts Payable and Receivable:
  • Process invoices, verify their accuracy, and ensure timely payments.
  • Generate and send invoices to clients and follow up on payments.
  1. Banking and Reconciliation:
  • Handle bank transactions and ensure monthly bank reconciliations are completed.
  • Monitor cash flow and maintain petty cash records.
  1. Payroll Management:
  • Process monthly payroll and maintain employee payment records.
  • Ensure timely deductions and payments of taxes, EPF, ESI, etc.
  1. Financial Reporting:
  • Assist in preparing financial statements and reports for management.
  • Support audits by providing necessary documentation and records.
  1. Tax Compliance:
  • Ensure timely filing of GST, TDS, and other applicable taxes.
  • Maintain accurate records for tax audits and assessments.


Qualifications and Skills Required

  • Education: Bachelor’s degree in Commerce, Accounting, Business Administration, or a related field.
  • Technical Skills:
  • Proficiency in accounting software (e.g., Tally, QuickBooks, or Zoho Books).
  • Strong knowledge of MS Office Suite (Excel, Word, PowerPoint).
  • Soft Skills:
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • High attention to detail and problem-solving skills.


Additional Information

  • Location: Bengaluru


This role is ideal for individuals who thrive in a dynamic environment and are eager to contribute to the operational and financial efficiency of the organization

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