Human Resources Specialist

4 weeks ago

Mumbai, India Onesea Solutions Pte Ltd Full time
Team/Department:
Human Resources/Administration
Company/Location:
Mumbai/ONESEA Shipmanagement Private Limited
Reports to:
HR Manager
Position description:
The HR specialist will lead Human Resources matters extensively as general HR. This includes activities such as Recruiting, Benefit & Compensation, Training & Appraisal, HR administration, and HRIS management.
Job Responsibilities:
1. Recruiting:
- Lead the recruitment and hiring process by working closely with Head of Administration, hiring HoD and managers.
- Manage the full-cycle recruitment process, including sourcing candidates, conducting interviews, making hiring recommendations, offering package & employment contract and onboarding.
- Ensure the company attracts a diverse pool of qualified candidates through various recruiting channels (job posting through online recruiting websites/social media, engagement with 3rd party professional agents, career fairs, etc.).
- Maintain a smooth onboarding process for new hires, ensuring a positive candidate experience and seamless integration into the company.
- Arrange necessary onboarding preparation such as visa, accommodation, as applicable.
- Provide induction training & coordinate workplace/necessaries set-up for new joiners.
2. Benefits & Compensation:
- Administer employee benefits programs, including health insurance (ex. Mediclaim, Accident, Life insurance) & travel insurance, statutory & voluntary benefits (ex. gratuity, provident fund, Shop and Entertainment registration, Professional tax, Labour welfare fund) and other employee perks.
- Regularly assess, benchmark, and recommend the adjustment of the company's benefits & compensation structures against industry standards to ensure competitiveness.
3. Training & Appraisal:
- Develop and implement employee training programs to enhance skills and knowledge across the organization.
- Manage the performance appraisal process, working with appraisers (goal-setting, feedback, and rating/calibration)
4. HR Administration:
- Administer accurate attendance record (leave & work hour)
- Ensure compliance with labour laws.
- Maintain and update HR policies & ensure in line with current legal requirements and best practices.
- Ensure the smooth operation of day-to-day HR functions, such as responding to employee inquiries and resolving HR-related issues.
- Administer payroll with F&A.
5. HRIS Management:
- Oversee and manage the company's HR Information System (HRIS) for employee data/record, leave/attendance management, and appraisal.
- If any, initiate & manage development of HRIS and introduction of the new HRIS project with IT & security.
- Analyze HR data.
6. Others
- Coordinate with internal & external parties for execution of HR matters (including ONESEA Singapore HR, outsourcing HR service providers)
- Support ONESEA’s group HR development
- Performs other duties as required.
Requirements
- Minimum of 5 years in Human Resources role
- Bachelor’s degree.
- Proficiency with Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
- Strong verbal and written communication skills, and good writing style
Additional desired qualifications:
- Working experience in a ship management company & hiring experience for ex-mariner employees
- HR manager experience
- Working in multinational environment and business communication with overseas office
Job demands and/or physical requirements:
- Availability via a mobile device outside of office hour

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