Job Opening For Senior Executive-Administrative

Job description

Job Summary:We are seeking a highly motivated Senior Executive to join our team at Pinnacle Infotech Solutions. The ideal candidate will be responsible for overseeing facility management, project management, procurement, and vendor management while leading a team to ensure operational excellence.

Key Responsibilities:-

To Manage end to end Facilities management and administrative services for Plants & Office
 Set up FM process, procedures and Associates services
 Implement the IFM framework
 Support in preparation of Facilities Budgets for Plants /  Offices.
 Manage Infrastructure, Utilities, building and common facilities of the organization.
 Manage housekeeping, Cafeteria , Horticulture, Courier & Mail room services.
 Ensure all statutory compliances in coordination with the Compliance / legal team w.r.t FM operations
 Support & coordinate Internal and External audits related to FM operations.
 Manage Space allocation and Co-ordinate with Associates for accommodation requirement.
 Build effective team for Facilities Operations
 Facilities vendor management as per SLAs

Facilities Management

Offices –Infrastructure, housekeeping, Security cafeteria, Maintenance Critical and non critical equipment AMC initiation and renewals, onsite vendor co ordination.

Facilities Utilities Management
 Building & Ground maintenance
 Repair & Maintenance. (UPS, DG, VRFs , Solar Power Plant, Lift)
 Cafeteria Management

Carry out repairs to all types of plant and equipment in a safe, timely and professional manner. Assist in the development of planned preventative maintenance schedules (PPM).

Plan and execute preventive maintenance activities. Ensure smooth workability of all equipments and maximum utilization.

Report breakdown root cause, equipment faults and concerns to management, and arrange rectification job accordingly.

Manage General Admin Work/ Repair & Maintenance/ Building Maintenance/Campus Visits/ canteen Management /PM calendar adherence/ New Projects handling/ vendor Management

Define spare requirement and initiate procurement of spares in advance. Preparing AMC tracker. Complete management of BMS, CCTV, Biometric devises and other electrical equipments

Implement energy-efficient schedules and technologies,

Supports financial objectives by forecasting requirements, preparing budgets, scheduling expenditures, analyzing variances and taking effective corrective actions.

Ensures stable electrical supply by maintaining equipment and outlets, including energy management system for prototyping and assembly systems, lighting and security apparatus.

Co-ordinate in managing Office events/CSR activities along with local administration team at zones/locations
 Vendor Management

Co-ordinate with Finance and Purchase team & other stake holders for renewal of Contracts & Agreements, Invoice processing
 Ability to work with different stake holders with in the plant & office environment.

Qualifications:

• Minimum of 4- 6 years of experience in facility management or related fields.
• Preventive & corrective maintenance: Scheduling and overseeing maintenance of HVAC, plumbing, electrical, and other systems.
• Building systems knowledge: Understanding of mechanical, electrical, plumbing (MEP), and fire safety systems.
• CMMS software (Computerized Maintenance Management Systems): For tracking work orders and maintenance histor
• Proven experience in procurement and vendor management.
• Excellent leadership and team management skills.
• Strong communication and interpersonal skills.

Skills:

• Facility Management
• Project Management
• Procurement
• Vendor Management
• Team Handling

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