Assistant Manager- Distribution Accounts

5 days ago

Mumbai, India Ajanta Pharma Full time

Job Summary:

The Assistant Manager Accounts (Distribution) plays a critical role in managing the financial operations related to the pharmaceutical distribution network, ensuring robust financial compliance, timely reimbursements, and accurate accounting of CFA (Carrying & Forwarding Agent) and transport-related transactions. The role requires strong coordination with internal stakeholders including Taxation, Legal, and Supply Chain to support efficient and compliant distribution operations across the region.

Key Responsibilities:

1. CFA & Transport Agreement Management

  • Assist in drafting, reviewing, and maintaining Carrying & Forwarding Agent (CFA) and transport agreements.
  • Ensure adherence to company policies, legal requirements, and commercial terms.
  • Coordinate with the Legal and Compliance teams for timely execution and renewals.

2. Commission & Expense Validation

  • Validate CFA commissions and related distribution expenses against contractual terms and company policies.
  • Ensure timely and accurate reimbursement of claims to stakeholders.

3. Transport Bill Verification & Reimbursement

  • Scrutinize and verify all transport bills to ensure accuracy and compliance.
  • Coordinate with the transport team and vendors for discrepancy resolution.
  • Ensure timely processing and disbursement of payments.

4. Customer/Vendor Accounts Reconciliation

  • Periodically reconcile customer and vendor accounts to maintain accurate financial records.
  • Coordinate with the central Accounts team for resolving discrepancies.
  • Ensure proper documentation and follow-up on outstanding items.

5. Distribution Budget Preparation

  • Support the preparation and consolidation of the annual distribution budget.
  • Monitor actual vs. budgeted expenses and highlight variances for corrective action.
  • Provide inputs and data for financial planning and analysis.

6. CFA Bank Guarantee & Security Deposit Follow-Up

  • Track and maintain records of bank guarantees and security deposits from CFAs.
  • Ensure timely renewals and coordinate with relevant stakeholders for closure or escalation.

7. Cross-Functional Coordination

  • Act as a key point of contact between the distribution accounts team and departments like Taxation, Finance, Legal, and Operations.
  • Ensure smooth communication and resolution of inter-departmental issues.

Required Qualifications & Experience:

  • Bachelor's degree in Commerce, Accounting, or Finance.
  • 810 years of relevant experience in accounting in distribution or logistics environments.

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