Program Coordinator

Pyxera Global is a nonprofit organization based in Washington, DC. For thirty-five years, we’ve created groundbreaking partnerships between the public, private, and social sectors, leveraging the unique attributes of each to create shared value and innovative solutions to complex challenges. We work across thematic social areas, including circular economies, equity in healthcare, small business growth, and bridge the digital divide. Our initiatives include a wide range of methodologies, including enterprise development, skills-based employee engagement and designing impactful corporate social responsibility strategies, and community partnership efforts that transform lives and livelihoods.Pyxera Global endeavors to practice and elevate diversity, inclusion, and environmental sustainability within and outside of our organization. Visit our website to learn more.POSITION DESCRIPTION: The Program Coordinator is a key member of the Program Delivery Unit, providing administrative, operational, and logistical support to projects within the Programs Department. Working closely with Program Managers, the Coordinator helps ensure high-quality and timely project implementation across multiple client portfolios.The Program Coordinator contributes to the full project lifecycle, including planning, implementation, monitoring, and evaluation of client (corporate, foundation, or donor-funded) programs. In addition to supporting active projects, the Coordinator may assist with internal process improvements, knowledge management initiatives, developing collaterals for business development efforts and specific client requests as needed.KEY RESPONSIBILITIES:Duties include, but are not limited to, the following:- Manage assigned project tasks and ensure timely, high-quality deliverables. - Coordinate travel, logistics, and vendor arrangements, ensuring compliance with internal and financial policies. - Prepare and process accounting and procurement documentation for consultants, vendors, and local partners. - Support the creation and editing of project materials, reports, and presentations. - Maintain accurate project data and documentation across platforms (e.g., Excel, Salesforce, SharePoint, Microsoft Teams, Asana). - Compile inputs for monitoring and evaluation reports; assist with data aggregation and basic analysis. - Support virtual and in-person training sessions and onboarding of project participants or staff. - Document key discussion points and action items from client or project calls and ensure timely follow-up - Contribute to internal process improvements and knowledge-sharing initiatives across the Programs team.KNOWLEDGE SKILLS & QUALIFICATIONSEducation & Experience- Bachelor’s degree required in international relations, economic development, business, project management, or a related field such as travel and tourism or hospitality management. - 2–4 years of relevant experience in program or project coordination or project management within a professional service, NGO, Social Enterprise, CSR department, or donor-funded environment. - Demonstrated experience in logistics, vendor management and financial documentation. - Familiarity with global travel coordination, including visa processing and compliance procedures, is a plus.Technical Skills- Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and comfort using platforms such as Asana, Salesforce, and SharePoint. - Proficiency using design tools like Canva and/or email campaign tools such as Mail Chimp. - Excellent written and verbal communication skills with attention to detail and accuracy.Professional Attributes- Highly organized, reliable, and able to manage multiple priorities. - Proactive, adaptable, and solution-oriented, with strong problem-solving skills. - Excellent written, verbal, and interpersonal communication skills, including comfort drafting client-facing documents and facilitating team collaboration. - Team-oriented with the ability to work effectively in cross-cultural and virtual environments. - Comfort with ambiguity and willingness to proactively solve problems and suggest improvements to systems, processes, and tools. - Openness to feedback, coaching, and ongoing professional development, - Commitment to Pyxera Global’s mission.LOCATION: Preference for candidates based in Mumbai, India. However, applicants residing in Bhopal or Delhi could also be considered.SALARY: Salary will be determined based on the candidate’s level of experience, skills, and qualificationsTO APPLY: Send a cover letter, resume, and available start-date via e-mail to Applications without the above requirements will not be considered. In the subject line of the email, please use “Program Coordinator – India Application.” Applications are reviewed on a rolling basis until December 31, 2025. Only short-listed candidates will be contacted for interviews.