Officer - Administration

Come Innovate Motion with Us

A proactive and detail-oriented Administration Officer with 5 years of experience in managing plant-level administrative operations, including canteen management, security supervision, employee transport coordination, CCTV monitoring, and visitor handling. Skilled in supporting procurement processes, managing cab and hotel bookings, and ensuring compliance with plant safety protocols such as fire extinguishers and hydrants. Demonstrates strong vendor management, communication, and multitasking abilities, with a commitment to maintaining a safe, efficient, and employee-friendly workplace environment.

Your responsibilities will be to:

Canteen Management:

• Oversee daily operations of the plant canteen
• Coordinate with vendor for food quality, hygiene and timely service.
• Monitor consumption trends and manage billing and cost control.

Security Management:

• Supervise security personnel and ensure adherence to protocols
• Maintain visitors logs and gate pass systems.
• Conduct periodic audits of security systems and procedures.

Employee Transport Management:

• Plan and manage transport routes and schedules for employees.
• Liaise with transport vendors for vehicle availability and maintenance.
• Address employee grievances related to transport.

CCTV Operations:

• Monitor CCTV systems for plant security and operational surveillance.
• Coordinate with IT/Admin for maintenance and data backup.
• Ensure compliance with privacy and data protection norms.

Cab Bookings:

• Handle cab bookings for employees and guests as per company policy.
• Maintain records of usage and vendor billing.
• Ensure timely availability and coordination with drivers.

Visitor Management:

• Manage internal and external visitor protocols.
• Maintain visitor logs and issue visitor passes.
• Coordinate hospitality and meeting arrangements.

Hotel Bookings:

• Arrange hotel accommodation for employees and guests.
• Negotiate corporate rates and maintain vendor relationships.
• Ensure timely bookings and proper documentation.

Procurement process support:

• Assist in raising PRs (Purchase Requests) for admin-related items.
• Coordinate with procurement and vendors for timely delivery.
• Maintain inventory of admin supplies and consumables.

Plant Safety (Admin Scope)

• Monitor and maintain fire safety equipment like extinguishers and hydrants.
• Coordinate with safety team for periodic checks and refills.
• Support emergency preparedness and evacuation drills.

Our requirements:

• Graduate from Business Administration with 5 years' relevant experience in Administration.
• Experience in handling canteen, transport, security, and vendor coordination.
• Strong interpersonal and communication skills.
• Ability to multitask and manage vendors effectively.
• Problem-solving attitude and proactive approach.
• High level of integrity and reliability.

What we offer:

• Top-industry compensation and benefits package
• A unique opportunity to develop professionally; innovate & create
• Independent and interesting role where you contribute to driving business success
• A truly international work context

Come join our global, inclusive & diverse team

Our purpose is to improve the quality of life of everyone we touch through our innovative motion systems. We are a truly global team bound together by our shared values. Our culture is built on the diversity, knowledge, skills, creativity, and talents that each employee brings to the company. Our people are our company's most valuable asset. We are committed to providing an inclusive, diverse, and equitable workplace where employees of different backgrounds feel valued and respected, regardless of their age, gender, race, ethnicity, or religious background. We are committed to inspiring our employees to grow, act with ownership, and find fulfillment and meaning in the work they do.