Office Coordinator

ABOUT US: As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.  With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.  Find out more about life at Alter Domus at careers.alterdomus.com JOB DESCRIPTION: We are seeking a Postgraduate with 2-3 years’ experience in a Facilities, Maintenance / construction or surveying background. Some experience and knowledge of managing both technical services (engineering & maintenance) and soft services (housekeeping, security, transport, cafeteria, etc.). The candidate will be responsible for ensuring seamless day-to-day operations, compliance, vendor management, and maintaining a safe, secure, and efficient workplace. Technical Services: Understands the engineering design and operational aspects of the utility systems and equipment at location. Supervise operations and maintenance of electrical, mechanical, HVAC, fire safety and other critical equipment. Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures. Implement the preventive maintenance program to reduce the risk of sudden failures of critical equipment. Provide training to on-site teams on equipment procedures and implementation. Support service delivery teams on equipment maintenance and upkeep. Conduct regular inspections to ensure that the procedures are being followed and updated as required.  Communicate to the FM through on all incidents and all-important operational issues which requires his assistance, guidance, and approval.  Ensure building compliance are checked for site and records maintained.  Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule. Ensure the implementation and management of Risk and Safety work practices as per standards. Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures. Ensure preventive and breakdown maintenance is carried out as per schedule with minimal downtime. Soft Services:  Oversee housekeeping, pest control, security, transport, cafeteria, and waste management operations. Ensure adherence to hygiene, safety, and quality standards. Monitor vendor performance and drive service level improvements. Monitor transport services. General Responsibilities: Experience in Facilities Management, construction, surveying / engineering back ground is preferred. Strong Customer Service focus Maintain Stock at site related to HK and Pantry Consumables. Follow up weekly Movements and update to SPOC. Excellent people skills and ability to interact with a wide range of staff & stakeholder demands. Knowledge of Occupational Safety requirements Bachelor’s degree in technical related field or equivalent work experience. Manage budgets, cost optimization, and MIS reporting for facilities operations. Handle vendor negotiations, contracts, and service agreements. Lead emergency response planning, ERT drills, and workplace safety measures. Liaise with stakeholders, leadership teams, and external agencies for smooth operations. Drive digital initiatives and technology adoption in facility management. Excellent written and verbal communication skills; High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook); Ability to visit multiple office areas, and run errands locally; Deadline-driven and highly organized workstyle with exceptional attention to detail; and Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment #LI-NC1 WHAT WE OFFER We are committed to supporting your development, advancing your career, and providing benefits that matter to you.  Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.  Our global benefits also include: Support for professional accreditations such as ACCA and study leave  Flexible arrangements, generous holidays, plus an additional day off for your birthday Continuous mentoring along your career progression  Active sports, events and social committees across our offices  24/7 support available from our Employee Assistance Program  The opportunity to invest in our growth and success through our Employee Share Plan  Plus additional local benefits depending on your location  Equity in every sense of the word: We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.  We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work. We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.  #LI-HYBRID