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Executive Assistant to Chief Executive Officer

2 months ago

Panjim, India Molbio Diagnostics Full time
1. Calendar Management
 Schedule and manage appointments, meetings, and conference calls for the CEO & Director.
 Ensure that the CEO & Director can focus on high-priority tasks by managing their schedules effectively.
 Coordinate and prioritize daily schedules, ensuring efficient use of their time.
 Set reminders and provide timely updates on upcoming events.
2. Communication Management
 Keep track of emails filtering and directing communications as necessary.
 Draft and review emails, reports, and other documents on behalf of the CEO & Director.
3. Travel Arrangements
 Plan and organize travel itineraries, including flights, accommodations,
transportation, and visas.
4. Meeting Support
 Prepare meeting agendas, materials, and presentations.
 Attend meetings to take notes, track action items, and follow up on progress.
 Coordinate follow-up actions and ensure deadlines are met.
 Maintain Minutes of meetings
5. Project Assistance
 Assist in managing various projects and initiatives, tracking progress, and ensuring
deadlines are met.
 Conduct research and gather data to support decision-making.
6. Document Management
 Organize and maintain electronic and physical data, ensuring easy access to
important documents.
 Assist with document editing, formatting, and distribution.
7. Stakeholder Liaison
 Interact with internal and external stakeholders, including employees, clients, and
business partners.
 Handle inquiries and requests, and relay important information to the CEO &
Director.
8. Confidentiality
 Handle sensitive information and maintain the highest level of discretion and
confidentiality.
9. Administrative Support
 Perform general administrative tasks, such as expense tracking, report management
and coordination
10. Prioritization and Problem-Solving
 Help the CEO & Director prioritize tasks and address urgent matters efficiently.
 Anticipate and proactively resolve issues to minimize disruptions.
Skills required:
 Graduate / Postgraduate with 8+ years of relevant experience.
 Exceptional organizational skills
 Ability to work independently
 Excellent communication skills
 Time Management
 Strong Interpersonal skills
 Cultural Fit- Alignment with the organization's culture and values, as the executive
assistant will often act as an ambassador for the executives and the company.
 Be proficient in using office software and technology tools to streamline tasks.
 Flexibility and adaptability to adjust to changing priorities and evolving work
environments.
 Stay updated on industry trends and best practices to improve in the role continually.