Executive Assistant To Managing Director

3 weeks ago

Gurugram, India Placement Pandits Full time

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Role & responsibilities gated by the Founder are effectively communicated, tracked, and completed within agreed timelines. The role involves managing the Founders emails, coordinating with employees on assigned responsibilities, conducting research, and handling both professional and personal tasks.

Key Responsibilities:

Task Coordination & Follow-up:

Act as the primary point of contact between the Founder and employees.

Distribute tasks to team members on behalf of the Founder and secure clear commitments on deadlines.

Follow up rigorously to ensure timely completion of assigned tasks.

Track progress and provide the Founder with status updates.

Email & Communication Management:

Study all incoming emails and draft appropriate responses on behalf of the Founder.

Ensure professional, timely, and accurate communication with clients, vendors, and employees.

Process Coordination:

Support the Founder in delegating, monitoring, and closing tasks across departments.

Implement structured systems to ensure accountability and smooth workflow.

Escalate delays or concerns to the Founder with suggested solutions.

Research & Documentation:

Conduct research as directed by the Founder on business-related and industry-specific topics.

Prepare reports, briefs, and summaries in MS Word/Excel.

Maintain organized documentation of tasks, commitments, and follow-ups.

Founders Task Management:

Take over the Founders regular professional tasks in a phased manner.

Manage personal errands and coordination (e.g., household repairs, travel arrangements, etc.).

Ensure the Founder's time is optimized by handling execution of all routine activities.

Administrative Support:

Draft letters, notes, and documents with accuracy.

Handle shorthand tasks for quick note-taking and dictation.

Maintain confidentiality of all personal and professional matters.

Miscellaneous Support:

Ensure Founder's workspace, tools, and documents are organized.

Schedule, coordinate, and align meetings; maintain and update the Founder's calendar.

Draft official letters, proposals, and presentations.

Provide ad-hoc support for special projects and initiatives.

Qualification/ Eligibility Criteria:

Graduation from a recognized Secretarial College/Secretarial Training Program (preferred).

2-5 years of experience as an Executive Assistant to the MD of a company, Office Coordinator, or similar role.

Strong command of English (written and spoken).

Working knowledge of MS Office, especially Excel and Word.

Proficiency in shorthand (preferred).

Excellent organizational and follow-up skills.

Ability to multitask, prioritize, and handle confidential information with discretion.

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