Executive Assistant
2 weeks ago
Role Description
We are hiring a full-time on-site Executive Assistant for our Chennai (Ambattur). The Executive Assistant will provide high-level executive support, manage communications, coordinate schedules, and ensure smooth day-to-day operations for the management team.
Key Responsibilities
- Manage an active calendar of appointments and meetings for the management team.
- Prepare, review, and maintain expense reports, correspondence, and confidential documents.
- Arrange complex travel plans, itineraries, and logistics for meetings.
- Act as a gatekeeper and liaison, ensuring effective communication and prioritization of management tasks.
- Communicate directly with board members, partners, staff, and external stakeholders on behalf of management.
- Research, prioritize, and follow up on sensitive or confidential issues, determining appropriate action or response.
- Facilitate smooth communication between management and internal departments, maintaining credibility and trust.
- Keep management informed of upcoming commitments and responsibilities; act as a barometer for organizational issues.
- Lead or support special projects and initiatives with organizational impact.
- Draft acknowledgment letters, personal correspondence, and other critical communications.
- Handle multiple priorities, manage deadlines, and complete deliverables with a proactive, hands-on approach.
Required Skills & Qualifications
- 4+ year's proven experience as an Executive Assistant or similar role.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office and scheduling tools.
- Ability to manage confidential information with discretion.
- Strong interpersonal skills and ability to build professional relationships.
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