
Administrative Manager
3 weeks ago
The position is for the Global Family Office located in Mumbai, India, which oversees multiple companies across various industries. Some of these include House of Meraki (Fine Jewellery) and Chillerton Group Limited (Mining).
The selected candidate will be responsible for managing and overseeing operations across all family-owned businesses, which are based in India, the UK, Zambia, the USA, and other locations.
Administration Manager
Job description
Responsibilities and Duties:
Organise the office and assist associates. Sort and distribute communications in a timely manner. Create and update records ensuring accuracy and validity of information. Schedule and plan meetings and appointments and take detailed minutes. Monitor level of supplies and handle shortages. Resolve office-related malfunctions and respond to requests or issues. Coordinate with other departments to ensure compliance with established policies Maintain trusting relationships with suppliers, customers and colleagues. Write and distribute email, correspondence memos, letters and forms. Develop and maintain a filing system. Update and maintain office policies and procedures Act as a point of contact for internal and external clients and vendors. Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Ensure smooth and adequate flow of information within the company to facilitate other business operations Manage schedules of Directors, plan their travel. Maintain internal databases. Maintaining Inventory. Initiative and ready to take any ad-hoc tasks provided by other departments. Oversee and expand existing wholesale accounts. Maintain regular communication with buyers to update collections based on their specific requirements and ensure timely stock replenishment and new product introductions. Process commercial invoices and sales orders, collaborating closely with buyers to fulfill their tailored needs and manage inventory updates. Identify and pursue growth opportunities by upselling to existing clients. Provide daily support for client-
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