Executive Assistant To Vice President

3 weeks ago

Aurangabad, India Endurance Technologies Full time

Position Title:

Executive Assistant to Vice President (Product and Strategy)

Location:

Endurance Technologies Ltd, Corporate Office, E-92, Waluj MIDC, Chhatrapati Sambhajinagar

Function:

Corporate Operations

Level (Grades):

Executive to Deputy Manager

Reports To:

Vice President Product and Strategy

Qualifications:

MBA or Postgraduate Degree in Human Resources or Personnel Management

Experience Required:

8 to 12 years in a similar Executive Assistant or high-level administrative support role, preferably within corporate operations or a strategic function.

Key Deliverables / Accountabilities:

  • Manage and coordinate the Vice Presidents calendar, including internal/external meeting scheduling and appointment management.
  • Organize comprehensive travel arrangementsflights, hotels, visas, itineraries, and local logistics.
  • Act as a liaison between the Vice President and internal teams, external stakeholders, clients, and visitors.
  • Screen and handle incoming calls, emails, and visitors professionally; prioritize and redirect as necessary.
  • Support and enable cross-functional communications and collaboration across departments.
  • Track progress on key projects, ensuring timely follow-ups and delivery against deadlines.
  • Keep the Vice President informed of critical, time-sensitive matters requiring attention.
  • Manage and organize the Vice President's inbox and correspondence, including maintaining updated contact directories.
  • Draft, review, and format official communication, reports, presentations, and other business documents.
  • Organize departmental meetings, prepare agendas, and handle minutes and related documentation.
  • Prepare and reconcile expense reports for the Vice President in a timely and accurate manner.
  • Maintain secure and well-structured paper and electronic filing systems for quick access to essential information.
  • Handle confidential and sensitive information with the highest degree of discretion and professionalism.
  • Undertake special assignments and additional duties as directed by the Vice President.

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