Project Coordinator

Job Description Project Coordinator(Design & Engineering)       Role Overview     ProCreator is seeking a mid-level Project Coordinator to drive smooth delivery across cross-functional, client-facing projects in a fast-paced agency environment. You’ll own the day-to-day orchestration of tasks, schedules, dependencies, comms, and risks, ensuring projects move from intake to delivery with clarity and control. As a Project Coordinator in ProCreator, you’ll keep our projects running smoothly by owning the logistics, coordination, and communication that make great delivery possible. You’ll work closely with Project/Delivery Managers, Design, Content, and Engineering teams to maintain sprint cadence in Zoho Sprints and keep stakeholders aligned via crisp updates, minutes of meeting (MoMs), and structured follow-through. The role requires hands-on coordination, excellent communication, and confident use of AI tools (e.g., ChatGPT) for drafting MoMs, status updates, and summarizing discussions. You will maintain PM-tool hygiene, drive follow-ups, ensure timely status/MoMs, uphold SLAs, and help the team stay ahead of risks. Key Responsibilities     Meetings & Calendars: Schedule, prep agendas, confirm the right attendees/materials; manage reschedules and conflicts. MoMs & Action Tracking: Capture decisions, owners, and due dates; circulate within 2 hours ; track closure to done. Status Reporting: Prepare and send weekly client status (scope/timeline/risks/next steps) with relevant links to tickets, files, and artifacts. PM-Tool Hygiene: Keep tasks/milestones current in the PM tool to reflect true progress. Approvals & Feedback: Track review cycles; chase sign‑offs; unblock asset dependencies. Hours/Budget Hygiene: Monitor time logs and burn; flag variances early; prompt teams for timesheets and resolve gaps. Documentation & Findability: Organize specs, files, and links so teams and clients can self‑serve. Follow-ups & SLAs: Proactively remind stakeholders; uphold response and reporting SLAs. Light Automation: Use templates and AI‑assisted drafts for MoMs/status; you own accuracy, tone, and final quality. Process & Improvements: Contribute to process hygiene and continuous improvement (ceremony discipline, templates, automation, playbooks). Requirements What You Won’t Own     Technical/design decisions and estimates. Leading live client calls (you attend, capture, and follow up). Must‑Have Skills     2–4 years in project coordination/operations in an agency or product environment; handling 2–5 concurrent workstreams. Excellent spoken and written communication: concise, client‑ready tone. Tooling fluency: Zoho Sprints (preferred) or ClickUp/Jira/Asana; Zoho Suite (preferred) or Google Workspace Competent with spreadsheets and documents (Google Sheets/Docs), slideware, and collaboration tools (e.g., Cliq, Slack, Teams, etc.). Calendar mastery, structured thinking, and strong follow‑through. Delivery literacy: Basic understanding of UX/UI, Frontend Development and software delivery concepts; familiarity with Figma for referencing designs and understanding of design‑engineering hand-off nuances. AI‑assisted productivity: ability to use AI tools like ChatGPT, Perplexity, Gemini, etc. to draft MoMs/status, generate checklists, and standardize templates with human review. Tools & Environment     PM: Zoho Sprints (preferred) OR ClickUp/Jira/Asana. Collaboration: Zoho Suite (preferred) OR Google Workspace and Figma Fundamentals. Benefits Benefits     Why Join ProCreator? At ProCreator, we’re not just offering a job; we’re providing a platform for you to thrive, grow, and lead. Here’s what makes us unique: Unmatched Growth Opportunities : Wealth-Building Benefits : ESOPs, Shared Appreciation Rights (SAR), profit-sharing, and referral bonuses to recognize your contributions. Skill Development : Access professional growth funds, learning courses, and mentorship programs tailored to your ambitions. A Work Environment That Inspires: Comfort Redefined : Ergonomic furniture, standing desks, and training for optimal productivity and well-being. Flexibility : We offer the flexibility of working from the office as well as hybrid work arrangements. Health and Wellness Focus : Comprehensive Health Coverage : Insurance up to INR 5,00,000, subsidized gym memberships, and regular health check-ups. Team Bonding Retreats : Strengthen connections and recharge during annual team-building getaways. A Culture That Values You : Feedback-Driven Growth : Transparent policies, wellness seminars, and a supportive community invested in your success. Leadership Opportunities : Participate in hackathons, design sprints, and leadership programs to accelerate your career. Ready to Shape the Future of Design? At ProCreator, we believe in the power of collaboration and the art of storytelling through design. If you’re ready to bring your unique voice to a team that values innovation and impact, join us. Let’s redefine what’s possible—together. Requirements What We Are Looking For: Bachelor’s degree in Marketing, Design, Project Management, Software Engineering, or a related field. 2-4 years of experience in managing design projects, preferably in UX/UI. Strong project management skills with the ability to handle multiple projects simultaneously. Exceptional problem-solving abilities, attention to detail, and adaptability. Excellent English written and spoken communication skills. Familiarity with tools such as Figma, Zoho Projects, Sketch, and Illustrator. Experience working with creative teams and understanding of UX/UI processes. Good awareness of end-to-end development processes, including front-end and back-end development, to effectively collaborate with technical teams. Ability to translate business needs into structured UX requirements. Proficiency in Excel, Word, and PowerPoint. Who You Are: A proactive leader who thrives in a fast-paced, creative environment. A problem-solver with excellent analytical and decision-making skills. A strong communicator who ensures clarity in every interaction. Highly organized, detail-oriented, and capable of managing multiple priorities. Passionate about user experience and design thinking methodologies.