Production Coordinator

3 weeks ago

Delhi, India Nicobar Design Pvt. Ltd. Full time

Job SummaryWe are seeking a highly organized, detail-oriented, and proactive Production Coordinator/Manager with a minimum of 4 years' experience in shoot production. The ideal candidate should be excited to contribute across all aspects of photo shoot planning and execution, and work closely with cross-functional teams to ensure seamless production operations.Key Responsibilities1. Production Planning & Scheduling- Develop and manage detailed production shoot schedules aligned with the marketing and campaign calendar.- Maintain and regularly update the photography calendar.- Work with the mentor/supervisor to streamline production planning via weekly review meetings.2. Team & Vendor Coordination- Collaborate with the Photography and Creative teams during planning, production, and post-shoot processes.- Handle bookings for external talent (models, stylists, hair & makeup artists, etc.).- Coordinate invoicing and payments with vendors in liaison with the Finance team.3. Cross-functional Collaboration- Coordinate sample management with Sourcing and Warehouse teams (call-ins and returns).- Liaise with Design, Marketing, Merchandising, and Procurement teams to ensure alignment on shoot plans and deliverables.4. Prop & Accessory Management- Source props and accessories for shoots (clothing, homeware, lifestyle items).- Ensure all items are procured, maintained, and returned efficiently.5. Quality Assurance & Set Design- Support set design based on creative briefs, ensuring visual and styling accuracy.- Maintain high standards of production quality across all deliverables.6. Process Optimization- Adhere to established production workflows and support continuous improvement.- Identify gaps and proactively suggest improvements in coordination with the mentor.7. Resource & Equipment Management- Oversee shoot logistics including equipment, props, and samples.- Monitor inventory levels and ensure timely availability of required materials.- Ensure all production equipment is well-maintained and in working condition.8. Budgeting & Cost Control- Prepare cost estimates and close costing approvals with the manager prior to booking any talent or set.- Ensure production remains within the approved AOP (Annual Operating Plan).- Negotiate with vendors for cost-effective solutions.Required Skills & Qualifications- Education: Bachelor's degree in a relevant field.- Experience: Minimum 4 years of experience in production, shoot coordination, or related operations.- Language: Proficient in English (spoken and written).- Technical Proficiency: Skilled in Microsoft Excel, Word, and general production tools.- Communication: Strong verbal and written communication skills.- Leadership: Ability to work independently and manage shoots/campaigns end-to-end.- Multitasking: Ability to handle multiple shoots, vendors, and deadlines simultaneously while staying calm under pressure.- Team Player: Willing to learn, take initiative, and collaborate across departments.- Organizational Skills: Highly detail-oriented with the ability to manage complex schedules and logistics.- Problem-Solving: Capable of troubleshooting issues on set or during planning and providing timely solutions.

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