Maintenance Staff Documentation

4 weeks ago

Bengaluru, India Titan Company Full time

Job Summary:

We are looking for a proactive and detail-oriented Maintenance Staff member to support documentation & coordination activities related to facility & equipment maintenance of Corporate office & retail stores. This role is key in managing maintenance data, following up with vendors and internal departments & ensuring all documentation & records are up to date & compliant with internal processes. The ideal candidate should have experience in maintenance operations support, vendor coordination & working with internal portals for invoice, procurement & compliance management.

Key Responsibilities:

Documentation & Portal Updates:

  • Update maintenance-related information regularly in the internal Maintenance Portal.
  • Maintain records for preventive and breakdown maintenance
  • Document energy and water consumption data
  • Manage asset registers, equipment history & spares records.

Coordination Activities:

  • Follow up on Annual Maintenance Contracts (AMCs) including renewal reminders & documentation.
  • Coordinate with vendors & technicians to collect service reports and maintenance data.
  • Liaise with Maintenance & store teams to gather & compile maintenance-related inputs.

Procurement & Inventory Support:

  • Raise Material Procurement Requests for tools, spares, and services.
  • Track Purchase Orders (POs) and follow up with the Purchase Department for updates.
  • Monitor spares availability and coordinate with purchase for stock replenishment.

Invoice & Payment Processing:

  • Submit approved invoice details in the designated finance portal.
  • Coordinate with Finance for timely payment processing and status updates.
  • Maintain a tracker of invoice submissions and pending payments.

Reporting & Compliance:

  • Data collection to prepare monthly reports covering maintenance activities, energy & water consumption & equipment uptime/downtime.
  • Support documentation related to compliance updates and audit readiness.
  • Maintain records of safety & statutory checks for equipment and systems.

Qualifications:

  • Education:Bachelor's in Electrical
  • Experience: 2-4 years in maintenance administration, documentation, or facilities coordination.

Skills Required:

  • Proficiency in MS Excel, Word, and maintenance portals/CMMS.
  • Strong coordination and follow-up skills.
  • Knowledge of maintenance processes, inventory management & invoice handling.
  • Attention to detail, organized documentation habits.
  • Good verbal and written communication.
  • Ability to multitask and meet deadlines.

Preferred:

  • Familiarity with ERP systems (SAP, Oracle, etc.) for procurement and invoice management.
  • Experience in retail or multi-location maintenance coordination.
  • Basic understanding of energy & utility tracking.

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