Personal Assistant

3 days ago

Mumbai, India A.M. Masterbatch Private Limited Full time

Job Title:* Executive cum Personal Assistant

*Reports to:* COO/MD

*Location:* Mumbai

*Job Purpose:*

We're seeking a highly organized, proactive, and skilled Executive Assistant to provide comprehensive administrative and organizational support to our COO and MD. This dynamic role requires a professional who can handle both professional and personal tasks, manage complex schedules, and represent our executives with the highest level of professionalism.

*Key Responsibilities:*

  1. *Personal Support:*

  2. Manage personal appointments, social engagements, and errands.

  3. Coordinate household management and maintenance.

  4. Assist with personal finances and paperwork.

  5. *Administrative Support:*

  6. Handle correspondence, including emails, phone calls, and mail.

  7. Organize and maintain files and records.

  8. Prepare documents, reports, and presentations.

  9. *Calendar and Schedule Management:*

  10. Expertly manage complex calendars, scheduling meetings, appointments, and conferences across multiple time zones.

  11. Proactively identify and resolve scheduling conflicts.

  12. *Travel Management:*

  13. Arrange domestic and international travel logistics, including flights, accommodations, and detailed itineraries.

  14. Prepare travel expense reports accurately and efficiently.

  15. *Information Management:*

  16. Organize and maintain confidential files, documents, and records, ensuring easy retrieval and compliance with data security protocols.

  17. *Stakeholder Liaison:*

  18. Act as a professional and courteous liaison between the COO/MD and internal/external stakeholders.

*Requirements:*

  • Bachelor's degree in any related field.

  • Minimum 5 years of progressive experience as an Executive Assistant supporting C-suite executives.

  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.

  • Excellent organizational, time management, and communication skills.

  • Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.

  • Discretion and confidentiality in handling sensitive information.

*Key Interaction:*

  • Internal: Management (COO/MD/CEO/VP) - 100% of total time spent on coordination and tasks assigned.

  • External: Vendors/Govt Officials - 100% of total time spent on coordination.

This Job Description outlines the key responsibilities, requirements, and expectations for the Executive cum Personal Assistant role, ensuring clarity and alignment for both the employer and employee.

Job Types: Full-time, Permanent

Pay: ₹650, ₹900,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Application Question(s):

  • Current CTC :

Expected CTC:
Notice Period:

Experience:

  • Personal assistant: 5 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person

  • Personal Assistant To Manager

    3 days ago

    Mumbai, India My Personal Work Full time

    Responsibilities: Conduct internet searches on industry trends Analyze data for strategic insights Manage time effectively with prioritization Provide guidance on company policies & procedures

  • Personal Assistant

    5 days ago

    Mumbai, India Squadram Network Private Limited Full time

    Personal Assistant Job Description Template We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel...

  • Personal Assistant

    1 week ago

    Mumbai, India Annkur Khosla Design Studio Full time

    **JOB DESCRIPTION**: We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with...

  • Personal Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Accritei Atelier (earlier known as Payal's Interior World) Full time

    Company DescriptionAccritei Atelier, specializes in design and renovation for residential and commercial spaces. With a focus on qualitative designs, our team creates detailed drawings and 3D renders to bring vivid and functional spaces to life. We cater to diverse design needs, transforming interiors for offices and homes alike.Role DescriptionThis is a...

  • Personal Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Accritei Atelier (earlier known as Payal's Interior World) Full time

    Company Description Accritei Atelier, specializes in design and renovation for residential and commercial spaces. With a focus on qualitative designs, our team creates detailed drawings and 3D renders to bring vivid and functional spaces to life. We cater to diverse design needs, transforming interiors for offices and homes alike. Role Description This is...

  • Personal Assistant

    3 days ago

    Mumbai, India perfume Full time

    Key Roles of a Personal Assistant for a Small Perfume Shop Customer Support Greet customers warmly in-store or online. Help customers choose perfumes based on preferences (floral, woody, fresh, musky, etc.). Remember repeat customers choices (to suggest or upsell). Administrative Tasks Manage appointments if you give personalized consultations. Handle...

  • Personal Assistant

    1 week ago

    Mumbai, India Remi Group Full time

    Personal Assistant- From 5 to 8 year(s) of experience- ₹ Not Disclosed by Recruiter- Mumbai**Roles and Responsibilities** Should have minimum 5 years' experience in similar position, fluent in English, preference for Marathi language and preferably residing within easy commutable distance. **Perks and Benefits** Salary commensurate with experience Key...

  • Personal Assistant

    1 week ago

    Mumbai, Maharashtra, India Zeev Hr Full time ₹ 3,00,000 - ₹ 4,00,000 per year

    Position: Personal assistantJob location. Wadala ( Mumbai )Job Responsibilities:Coordinate and manage the director's calendar, including scheduling appointments, meetings, and personal commitments.Prepare and organize documents, presentations, and reports, ensuring accuracy and professionalism.Act as a primary point of contact for the director, managing...

  • Personal Assistant

    3 days ago

    Mumbai, India Zeev Hr Full time

    Position: Personal assistant Job location. Wadala ( Mumbai ) Job Responsibilities: Coordinate and manage the director's calendar, including scheduling appointments, meetings, and personal commitments. Prepare and organize documents, presentations, and reports, ensuring accuracy and professionalism. Act as a primary point of contact for the director,...

  • Personal Assistant

    3 days ago

    Mumbai, India Good Job Hr Services Full time

    •Coordinate and manage the director's calendar, including scheduling appointments, meetings, and personal commitments.•Prepare and organize documents, presentations, and reports, ensuring accuracy and professionalism. Required Candidate profile •Assist in managing personal and professional expenses•Manage personal tasks and errands for the...