Personal Assistant

4 weeks ago

Mumbai, India A.M. Masterbatch Private Limited Full time

Job Title:* Executive cum Personal Assistant

*Reports to:* COO/MD

*Location:* Mumbai

*Job Purpose:*

We're seeking a highly organized, proactive, and skilled Executive Assistant to provide comprehensive administrative and organizational support to our COO and MD. This dynamic role requires a professional who can handle both professional and personal tasks, manage complex schedules, and represent our executives with the highest level of professionalism.

*Key Responsibilities:*

  1. *Personal Support:*

  2. Manage personal appointments, social engagements, and errands.

  3. Coordinate household management and maintenance.

  4. Assist with personal finances and paperwork.

  5. *Administrative Support:*

  6. Handle correspondence, including emails, phone calls, and mail.

  7. Organize and maintain files and records.

  8. Prepare documents, reports, and presentations.

  9. *Calendar and Schedule Management:*

  10. Expertly manage complex calendars, scheduling meetings, appointments, and conferences across multiple time zones.

  11. Proactively identify and resolve scheduling conflicts.

  12. *Travel Management:*

  13. Arrange domestic and international travel logistics, including flights, accommodations, and detailed itineraries.

  14. Prepare travel expense reports accurately and efficiently.

  15. *Information Management:*

  16. Organize and maintain confidential files, documents, and records, ensuring easy retrieval and compliance with data security protocols.

  17. *Stakeholder Liaison:*

  18. Act as a professional and courteous liaison between the COO/MD and internal/external stakeholders.

*Requirements:*

  • Bachelor's degree in any related field.

  • Minimum 5 years of progressive experience as an Executive Assistant supporting C-suite executives.

  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.

  • Excellent organizational, time management, and communication skills.

  • Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.

  • Discretion and confidentiality in handling sensitive information.

*Key Interaction:*

  • Internal: Management (COO/MD/CEO/VP) - 100% of total time spent on coordination and tasks assigned.

  • External: Vendors/Govt Officials - 100% of total time spent on coordination.

This Job Description outlines the key responsibilities, requirements, and expectations for the Executive cum Personal Assistant role, ensuring clarity and alignment for both the employer and employee.

Job Types: Full-time, Permanent

Pay: ₹650, ₹900,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Application Question(s):

  • Current CTC :

Expected CTC:
Notice Period:

Experience:

  • Personal assistant: 5 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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