Admin Associate

1 week ago

bangalore, India Raytheon Technologies Full time

Job Summary

:

We are seeking a dynamic and personable Front Office cum Admin Executive to be the primary point of contact for our organization. This role entails managing the front desk, handling administrative tasks, and providing support to various departments. The ideal candidate will have excellent communication skills, a welcoming demeanor, and the ability to multitask efficiently.

Key Responsibilities:

Front Desk Management:

Responsible for day-to-day receptionist duties, including welcoming and greeting guests, managing reservations, answering phone calls and emails, and handling customer service inquiries.

Assist with visitor sign-in through Visitor Management System, issue visitor badges, and notify appropriate staff of guest arrivals.

Office Management:

Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities. Coordinate and supervise administrative staff to ensure tasks are completed in a timely and efficient manner. Process invoices and purchase requests as per company policies.

Executive Support:

Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, and travel arrangements. Schedule appointments and maintain calendars for executives. Coordinate meeting room bookings and manage conference room schedules .

Travel Arrangements:

Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.

Event Coordination:

Assist in the planning and coordination of company events and meetings. Provide logistical support for events held on-site.

Record Keeping/ Data Management:

Maintain and organize electronic and hard copy files, ensuring data accuracy and confidentiality. Assist in the preparation of reports, spreadsheets, and other documentation as needed.

Qualifications:

Bachelor’s degree Minimum 3-5 years of proven experience in the front office and administrative role Excellent verbal and written communication skills. Proficient in Microsoft Office Suite and basic office equipment. Pleasant and professional behavior with strong customer service skills

Additional Requirements:

Ability to handle tasks with a high level of accuracy and attention to detail. Flexibility to adapt to changing priorities in a fast-paced environment. Ability to work independently and collaboratively within a team. Knowledge of office management systems and procedures.

If you have the necessary qualifications and are enthusiastic about contributing to a positive and organized workplace, we encourage you to apply. Please submit your resume and a cover letter detailing your relevant experience for consideration. We look forward to welcoming a dedicated Front Office /Admin Executive to our team.

Note: This position requires you to work in the office 5 days a week (Mon- Fri , 8:00 AM to 5:30 PM)

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