Contracts Administrator Assistant

3 weeks ago

india 24x7 Direct Full time
Job Description

This is a remote position.

Philippine-based (Filipino) Applicants Only.


An amazing opportunity to work with a leading Australian property company for an experienced, vibrant, and highly motivated Virtual Assistant.

Reporting to the principals and working with direction from the team you will be a self-starting, highly organised, and experienced Contracts Administrator VA .
 
As a Contracts Administrator, you will play a critical role in managing and overseeing all contractual aspects of the client’s construction projects, ensuring adherence to terms and conditions, compliance with regulations, and successful project execution. Your expertise in contract administration, negotiation, and communication will contribute to the overall success and growth of our construction projects.

Key Responsibilities:

  • Contract quality assurance including formatting, removing errors and overall accuracy.
  • Pricing for all inclusions is current and accurate.
  • Reporting to Senior Management.
  • Facilitating client and sales referral quotes.
  • Communicate to sales partners on pricing and contract template changes.
  • Prepare and register New Home & Construction Project contracts.
  • Read and interpret plans and specifications.
  • Apply construction information to the contract preparation process.
  • Apply contract law where/if applicable.
  • Registering contract orders (sales advice).
  • Answering client queries and requests.
  • All contractual matters relating to clients and/or referrers as directed by management.
  • Administration support and client nurturing.
  • Updating sales POS/CRM.

Requirements
  • Minimum 2 years experience in the industry (preferred not essential)
  • Bachelor's degree is a great plus
  • Proven experience in contract administration within the property/real estate/building industry 
  • Solid understanding of construction contracts, legal terminology, and industry-specific regulations is a plus
  • Excellent interpersonal and written communication skills and project standards with the ability to draft formal correspondence, as well as build and maintain effective working relationships with key stakeholders.
  • Excellent computer skills, contract management software, CRM (Salesforce) and Microsoft Office Suite. 
  • Demonstrated ability to work collaboratively in a fast-paced, deadline-driven environment. 
  • Demonstrated ability to effectively plan and organise, showing initiative excellent time management skills and strong attention to detail with limited supervision.
  • Strong degree of problem-solving skills in addition to the provision of sound judgment when decision-making is required.

 


Benefits 1.  Monthly Salary: Php35,000
2.   Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3.   You will be paid extra for overtime and Philippines public holidays
4.   Probation: 6 months and after Probation             
  •           10 days annual leave credits       
  •            5 days of sick leave
5. HMO offered after 6-months probation
6. 13th Month Pay after 30 days
7. Laptop provided after 30 days
8. Permanent work-from-home role . You will have to use your own internet.
9. Annual Appraisal
10. SHIFT TIMES: 8am to 5pm Philippine time, Monday to Friday
Requirements
Minimum 2 years experience in the industry (preferred not essential) Bachelor's degree is a great plus Proven experience in contract administration within the property/real estate/building industry Solid understanding of construction contracts, legal terminology, and industry-specific regulations is a plus Excellent interpersonal and written communication skills and project standards with the ability to draft formal correspondence, as well as build and maintain effective working relationships with key stakeholders. Excellent computer skills, contract management software, CRM (Salesforce) and Microsoft Office Suite. Demonstrated ability to work collaboratively in a fast-paced, deadline-driven environment. Demonstrated ability to effectively plan and organise, showing initiative excellent time management skills and strong attention to detail with limited supervision. Strong degree of problem-solving skills in addition to the provision of sound judgment when decision-making is required. Key Responsibilities: Contract quality assurance including formatting, removing errors and overall accuracy. Pricing for all inclusions is current and accurate. Reporting to Senior Management. Facilitating client and sales referral quotes. Communicate to sales partners on pricing and contract template changes. Prepare and register New Home & Construction Project contracts. Read and interpret plans and specifications. Apply construction information to the contract preparation process. Apply contract law where/if applicable. Registering contract orders (sales advice). Answering client queries and requests. All contractual matters relating to clients and/or referrers as directed by management. Administration support and client nurturing. Updating sales POS/CRM.

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