Administrative Assistant

3 weeks ago


india Sisco Jobs Full time
Job Description


Job Title: Administrative Assistant
Location: Chennai
Department: Administration
Reports To: Office Manager

Job Summary:
As an Administrative Assistant at our Chennai office, you will play a key role in supporting our HR, administration, logistics, and documentation efforts. This position requires a proactive, organized individual who can seamlessly handle multiple responsibilities in a fast-paced environment.



Requirements

Key Responsibilities:

  • Human Resources:

    • Assist in recruitment and onboarding processes.
    • Maintain HR records, including payroll, attendance, and quarterly staff and labor appraisals.
    • Execute payroll management and analyze attendance, coordinating with department heads for any necessary corrective actions.
    • Prepare and execute quarterly appraisal data.
  • Administration:

    • Issue monthly purchase orders for consumables for the factory, warehouse, and office.
    • Negotiate with vendors for better prices and credit terms, and source new vendors for various company needs.
  • Logistics:

    • Coordinate with logistics companies for the movement of export containers and local material collection.
    • Negotiate better rates and credit terms with logistic partners.
  • Documentation:

    • Manage all domestic and international sales documentation.
    • Handle documentation related to annual contracts, rental agreements, vendor agreements, and annual reports for audits and company secretaries.

Essential Qualifications:

  • Bachelor’s degree in Business Administration, Human Resources, or a related field.
  • Proven experience as an administrative assistant, office admin assistant, or similar role.
  • Familiarity with office management systems and procedures.

Requirements
Main Responsibilities: Support Recruitment Process: Assist in scheduling interviews. Maintain records of candidate information. Coordinate with hiring managers and candidates. Purchase Department Support: Generate Purchase Orders (PO) and Goods Receipt Notes (GRN) accurately and timely. Assist in sourcing suppliers and obtaining competitive quotations. Maintain purchase records and documentation. Database Updating: Update and maintain databases as per instructions from the reporting manager. Ensure data accuracy and integrity. Admin Process Follow-Up: Monitor and follow up on administrative tasks. Coordinate with various departments to ensure smooth operations. Assist in resolving administrative issues. Adherence to Company Policy: Ensure compliance with company policies and procedures. Uphold ethical standards and integrity in all activities.

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